The Co-op and Career Assistant provides secretarial assistance and performs general administrative tasks.

Responsibilities include responding to inquiries from students, faculty, staff and employers; processing job descriptions for posting; supporting interviews between students and employers; maintaining records; generating a variety of reports and statistics for review; recording and tracking various required forms and documentation; assisting with the scheduling of meetings; preparation and distribution of various mail-outs; producing correspondence; providing assistance with the coordination, marketing and promotion of on-campus events; tracking, reconciling and processing budget expenses, etc.

Co-op and Career Assistants work closely and collaboratively to ensure a consistent, high level of service across all Co-op and Career programs and services. Reporting to their assigned Associate Director, the Assistants may work to support other areas, as assigned, or required, based on operational requirements.

Experience

Must have a minimum of 2 years of recent experience in a similar position.

Related Work Experience Should Include

- Providing a range of clerical and customer service
- Using standard office equipment and software (e.g., MS Office)




- Using databases and spreadsheets

Preference Will Be Given To Applicants With

- Experience working with Co-op programs and/or Career Services and/or at the University of Victoria
- Experience with UVic information systems

Knowledge/Skills/Abilities

- Strong clerical related technical skills, including ability to effectively learn, navigate and leverage a range of technologies.
- Ability to process documentation with accuracy and attention to detail.
- Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team workplace, as well as the larger UVic community.
- Financial skills including numeracy and basic mathematics.
- Initiative, good organizational skills and the ability to work on a variety of projects both independently and as part of a team are essential.
- Ability to multi-task, be resourceful and be able to handle multiple requests and challenges.
- Ability to act effectively in a receptionist capacity and perform multiple tasks in a busy office environment with many interruptions.

Specialized Knowledge/Education Secondary school graduation or equivalent.

📌 Co-op and Career Assistant (Victoria)
🏢 University of Victoria
📍 Victoria