Position Overview

Lambert Nemec Group, is partnering with our client to recruit an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. This is an excellent opportunity for a highly organized, proactive professional who is comfortable working with executives, managing confidential information, coordinating complex schedules, and ensuring priorities are handled efficiently and professionally.

Key Responsibilities

- Provide high-level administrative and organizational support to senior executives and leadership.

- Manage complex calendars, coordinate meetings, and proactively identify and resolve scheduling conflicts.

- Coordinate domestic and international business travel, including flights, accommodations, transportation, and detailed itineraries.

- Prepare and organize meeting materials, agendas, presentations, reports, and business correspondence.

- Attend meetings as required, record meeting minutes, track action items, and ensure appropriate follow-up.

- Manage confidential and sensitive information with a high degree of discretion and professionalism.

- Coordinate internal and external communications on behalf of senior leadership.

- Prepare and process expense reports, invoices, purchase orders, and other administrative documentation.

- Maintain organized electronic and physical filing systems and ensure information is accurate and accessible.

- Assist with special projects, research, presentations, and other initiatives as directed by senior leadership.





- Serve as a key point of contact for internal and external stakeholders, demonstrating professionalism and sound judgment.

- Anticipate executive needs, identify potential issues, and take initiative to keep priorities and day-to-day operations moving forward.

Requirements

- 5 years of experience providing administrative or executive support, ideally supporting senior leadership or C-suite executives.

- Proven ability to manage complex calendars, travel arrangements, meetings, and competing priorities.

- Exceptional organizational skills with strong attention to detail and follow-through.

- Excellent written and verbal communication skills, with the ability to interact confidently with executives and stakeholders at all levels.

- Robust discretion and ability to manage confidential and sensitive information.

- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

- Highly proactive, resourceful, and solutions-oriented, with the ability to anticipate needs and work independently.

- Strong judgment, professionalism, and ability to remain composed in a fast-paced environment.

- Post-secondary education in Business Administration, Office Administration, or a related field is an asset.

Rewards

- Competitive salary range of $70,000-$85,000 based on experience.

- Comprehensive benefits package.

- Pension / RSP program.

- Professional development opportunities.

- Collaborative and professional work environment.

- Opportunity to work closely with senior leadership and play an important role in supporting organizational success.

📌 Executive Assistant (Canada)
🏢 Lambert Nemec Group
📍 Canada