The Details

Job Title

Facilities Maintenance Services Coordinator, Regular Full-Time

Job Number

J0726-0136

Job Code

09B321

Job Category

Trades

Bargaining Unit

CUPE

Job Type

Full Time

Employment Type

New

Number Of Positions

1

Hours Of Work

35 hrs/wk

Salary

$30.11 - $38.52/Hour

Date Posted

September 1, 2026

Closing Date

September 9, 2026

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The Role The Facilities Maintenance Operations Coordinator is responsible for planning, scheduling, and coordinating maintenance activities for City facilities to support the efficient delivery of services across a complex municipal asset portfolio. The position ensures compliance with regulatory standards, maximizes resource utilization, and maintains strong communication with internal staff, contractors, and client departments. This role is critical to ensuring operational reliability and public service continuity.

Meet your department...

We maintain and improve the City’s buildings and facilities to ensure they are protected, efficient, and well-designed. Our team handles maintenance, repairs, and construction projects that support City operations and enhance spaces for staff and residents.

What You'll Do...

Develop and maintain daily, weekly, and long-range maintenance schedules for both internal trades staff and contracted services using a Computerized Maintenance Management System (CMMS)

Prioritize and coordinate preventive and corrective maintenance activities across multiple facilities, ensuring adherence to legislation and safety protocols

Respond to emergent service needs by adjusting schedules, reallocating resources, and maintaining ongoing communication with stakeholders

Liaise with external contractors and internal departments to confirm readiness, access, and scope of scheduled work

Interpret technical documents including blueprints, equipment manuals, policies, and safety programs to support planning and decision-making

Monitor maintenance KPIs, track service delivery performance, and participate in compliance reporting and audit preparation

Initiate corrective actions for missed deadlines, contractor cancellations, or resource gaps, and support root cause analysis for recurring issues

Ensure scheduled work aligns with procurement by-laws, safety programs (e.g., Asbestos, Electrical, Backflow), and all applicable codes and regulations (TSSA, ESA, MOL, MOE, etc.)

Identify physical hazards reported through internal systems and coordinate timely resolution based on risk and resource availability

Serve as a key technical resource for field staff, supervisors, and managers in planning operational work

Other duties as assigned To qualify, you'll need...





Successful completion of a two-year post-secondary diploma in Facilities Maintenance, Building Systems, Engineering Technician/Technology, Mechanical/Electrical trades, Construction, or a related technical field; or successful completion of a recognized skilled trades apprenticeship program

Certification as an Engineering Technician, Certified Engineering Technologist, or licenced skilled trade certification would be considered an asset

Minimum three (3) years of planning and scheduling experience in facilities maintenance or a related field

Experience with contractor coordination, compliance standards, and asset management in a municipal or institutional environment is considered an asset

Proficient in CMMS and Microsoft Office Suite (especially Excel, Outlook, Word)

Strong ability to read technical manuals, blueprints, operating procedures, and legislative requirements

Proven problem-solving skills in high-change, service-driven environments

Excellent written and verbal communication skills for coordinating across departments and documenting in CMMS

Able to manage competing priorities, interruptions, and changing schedules while maintaining accuracy

Familiarity with policy interpretation and compliance requirements for building systems and municipal safety programs

Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation

Must possess and maintain a valid class “G” driver’s license

Must obtain and maintain a satisfactory criminal record check, including vulnerable sector

Why us?

Join a team that’s building more than a city - we’re building a community where people thrive. At the City of Kingston, your work has real impact: safer streets, greener spaces, inclusive experiences, innovative transit, creative public spaces, and brighter futures for all.

We’re more than just a municipal government - we’re a team of problem-solvers, innovators, and community-builders who take pride in shaping the place we call home. As an employer, we’re committed to your growth, your well-being, and creating an environment where every voice counts. Your career is more than a job - it’s where your impact begins.

Why you’ll love it here…





We provide our employees with a comprehensive and competitive total rewards package, which may include extended health coverage, travel and life insurance, and long-term disability. Specific benefits can vary depending on your role and terms of employment.

In Addition, Employees May Enjoy Access To

- OMERS defined pension plan
- Vacation entitlements
- Employee wellness and assistance programs and resources
- Ongoing training and education opportunities
- Flexible work arrangements
- Corporate perks such as discounted transit and fitness passes
- Learning & development resources and networks
- Relocation assistance and local resources

To learn more about working at the City of Kingston, click here . Learn more about what makes Kingston so special on PossibleMadeHere.org .

How to apply

Submit your online application by 11:59 PM on the job posting closing date. Click the 'APPLY HERE' button to complete your application.

Applicants must demonstrate in their submission how they meet the minimum education and experience requirements of the position. Please include any relevant education documents (degrees, diplomas, or certificates) to your profile.

Accommodations are available at all stages of the recruitment and selection process to support a barrier-free experience for all candidates in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodations, please let us know. For more information, you can contact us at [email protected] .

Thank you to everyone who applies. While we value each application, only those advancing in the recruitment process will be contacted. All personal information will be handled in compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

The City of Kingston may utilize artificial intelligence (AI) assisted tools throughout the recruitment process. All final hiring decisions are made by qualified municipal staff.

Internal applications: https://bit.ly/city-kingston-internal

External applications: https://bit.ly/city-kingston-external To ensure you don’t miss any updates, please check your spam or junk folders for emails from a City of Kingston account.

Our commitment The City of Kingston acknowledges that we are on the traditional homeland of the Anishinabek, Haudenosaunee, and the Huron-Wendat, and thanks these nations for their care and stewardship over this shared land.

Today, the City is committed to working with Indigenous peoples and all residents to pursue a united path of reconciliation.

Learn more about the City's reconciliation initiatives .

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📌 Facilities Maintenance Services Coordinator, Regular Full-Time (Kingston)
🏢 City of Kingston
📍 Kingston