Legal Assistant – Wills & Estates

Jones Emery has been a leading law firm in Victoria for over 50 years. We are seeking an experienced, highly organized Legal Assistant to join our wills and estates team on a full-time basis. This position is well suited to someone who takes pride in being exceptionally organized, communicates clearly and professionally, and enjoys managing a busy practice with many files and competing deadlines.

The Role

- Managing client files from opening through completion, including maintaining organized electronic and paper files;
- Scheduling client meetings, signings, and other appointments;
- Preparing correspondence, routine legal documents, and reporting letters;
- Assisting with wills, powers of attorney, representation agreements, and other estate planning documents;
- Communicating professionally with clients, financial institutions, accountants, and other professionals;
- Managing deadlines, follow-up dates, and outstanding matters;
- Preparing accounts and assisting with billing and file closing; and
- General administrative support associated with maintaining an efficient and well-organized legal practice.

The Ideal Candidate

- Exceptionally organized, with strong attention to detail and the ability to keep track of numerous files, deadlines,



and follow-up items;
- An excellent written and oral communicator, with strong grammar, spelling, and proofreading skills, who is professional, courteous, and confident in dealing with clients and other professionals;
- Proactive and able to work independently, exercise good judgment, and ensure matters are followed through to completion;
- Discreet and respectful of the highly confidential and sometimes sensitive nature of estate-planning work; and
- Comfortable working with older clients and families, including clients who may be dealing with illness, incapacity, or bereavement.

The Firm

- Monthly staff social event;
- Annual firm events; and
- Friendly, inclusive, collaborative work setting.

Previous experience as a legal assistant is preferred. Experience in wills and estate planning would be a significant asset. Familiarity with Clio software would be an asset.

Position: Full-time

Location: Victoria, British Columbia

Compensation: Salary commensurate with experience

Benefits: Extended health benefits, including medical and dental

Please submit a résumé and brief cover letter outlining your relevant experience and why you are interested in the position.

📌 Legal Assistant (Victoria)
🏢 Jones Emery Hargreaves Swan
📍 Victoria