WE’RE HIRING: LEGAL ADMINISTRATIVE ASSISTANT

OLEX LEGAL – Calgary, Alberta

Permanent | Full-Time | In-Person

OLEX LEGAL is seeking an experienced, organized, and proactive Legal Administrative Assistant to join our Calgary office.

Our practice includes Real Estate, Family Law, Wills & Estates, and Business & Corporate Law.

IMPORTANT EXPERIENCE REQUIREMENT;

Applicants must have a minimum of two (2) years of recent experience working as a Legal Administrative Assistant, Legal Assistant, or in a comparable legal support position within a law firm or legal environment.

This is not an entry-level position. Applicants without the required legal experience may not be considered.

What You’ll Do

- Open, organize, maintain, and close client files
- Manage calendars, appointments, court dates, deadlines, and follow-ups
- Draft, format, proofread, and finalize legal correspondence and documents
- Communicate professionally with clients, opposing counsel, courts, lenders, realtors, financial institutions, and other third parties
- Assist with family law, real estate, wills and estates, and corporate matters
- Assist with residential purchases, sales, refinances, and mortgage transactions
- Coordinate client appointments and document signing
- Prepare client and lender reporting packages
- Monitor outstanding documents, undertakings, deadlines, and follow-ups
- Manage incoming and outgoing emails and correspondence
- Maintain accurate electronic and physical filing systems
- Assist with billing, file administration, and day-to-day office operations
- Provide administrative support to the lawyer and other members of the OLEX LEGAL team

What We’re Looking For

Required:

✓ Minimum 2 years of legal administrative/legal assistant experience

✓ Solid legal drafting, proofreading, and document-formatting skills

✓ Excellent written and verbal communication skills

✓ Exceptional attention to detail and organizational skills





✓ Ability to independently prioritize multiple files and deadlines

✓ Strong computer and document-management skills

✓ Professionalism, discretion, reliability, and sound judgment

✓ Ability to work efficiently in a busy, deadline-driven legal practice

Preferred/Assets:

✓ Legal Assistant or Legal Administrative Assistant diploma

✓ Alberta law firm experience

✓ Experience in Family Law and/or Real Estate Law

✓ Experience with Wills & Estates or Corporate/Business Law

✓ Residential real estate conveyancing experience

✓ Experience with CosmoLex, Prolegis, Unity, Resolve, or similar legal software The Person We Want

We are looking for someone who does more than simply complete assigned tasks.

The ideal candidate is proactive, dependable, resourceful, detail-oriented, and comfortable taking ownership of their work. You should be able to identify what needs to be followed up on, manage competing deadlines, communicate professionally with clients, and keep files moving without requiring constant supervision.

If you enjoy working in a busy legal practice, take pride in producing accurate work, and are looking for an opportunity to develop your skills across multiple areas of law, we would like to hear from you.

What We Offer

- Competitive compensation based on experience
- Extended health benefits, including dental and vision
- Paid time off
- Free on-site parking
- Professional development and mentorship opportunities
- Exposure to multiple areas of legal practice
- Professional and collaborative work environment

HOW TO APPLY

Please submit your resume and cover letter to [email protected] with the subject line:

Application – Legal Administrative Assistant

Your cover letter should briefly identify your years of legal experience and the areas of law in which you have worked.

We thank all applicants for their interest in OLEX LEGAL. However, only applicants selected for an interview will be contacted.

📌 Legal Assistant (Calgary)
🏢 Olex Legal
📍 Calgary