Green Leaf Fuel Inc.

Location: Sherwood Park, Alberta

Job Type: Full-time, Permanent

Schedule: Monday to Friday

About Green Leaf Fuel Inc.

Green Leaf Fuel Inc. is a family-owned and operated Alberta company with over 25 years in business. We provide fuel, lubricants, cardlock, transportation, and related services to customers throughout Alberta and Western Canada.

We are looking for a friendly, dependable, and organized Office Administrator / Reception & Accounting Assistant to join our team at our Sherwood Park Terminal.

This is a great opportunity for someone who enjoys a variety of responsibilities. The position combines reception and customer service with general office administration, invoicing, fuel ticket processing, inventory records, and basic accounting support.

You don't need to be a senior accountant. We are looking for someone who is organized, comfortable working with numbers, willing to learn, and able to keep paperwork and information moving accurately through a busy office.

Key Responsibilities

Your day-to-day responsibilities will include:

- Greeting customers, drivers, vendors, and visitors in a friendly and professional manner
- Answering incoming telephone calls and directing inquiries to the appropriate person
- Preparing and processing customer invoices
- Sorting, reviewing, and organizing fuel delivery tickets for invoicing
- Matching fuel tickets and supporting documentation to customer accounts
- Entering fuel deliveries, transactions, and other information into company systems
- Assisting with accounts receivable and accounts payable
- Maintaining accurate inventory records and assisting with inventory reconciliation




- Reviewing paperwork for accuracy and identifying missing or incomplete information
- Data entry and general record keeping
- Scanning, filing, and organizing documents
- Assisting customers with basic account and invoice inquiries
- Communicating with drivers and operations staff regarding tickets and paperwork
- Providing general administrative and clerical support to our accounting and operations teams
- Assisting with other office duties as required

What We're Looking For The successful candidate will be someone who is:
- Friendly, professional, and comfortable dealing with customers
- Reliable and dependable
- Highly organized and able to keep track of multiple tasks
- Detail-oriented and accurate with numbers and data entry
- Comfortable working in a busy office environment
- Able to prioritize work and meet deadlines
- Comfortable using computers, email, and Microsoft Office
- Able to communicate effectively with customers, drivers, management, and other employees
- Willing to learn our fuel accounting, invoicing, and inventory systems
- Able to work independently while also being part of a team

Previous experience in office administration, reception, invoicing, bookkeeping, accounts receivable, accounts payable, or inventory would be an asset.



Experience in the fuel, transportation, trucking, oilfield, or industrial service industries would also be an asset but is not required.

What We Offer

- Full-time, permanent employment
- Monday to Friday schedule
- Competitive compensation based on experience
- Comprehensive benefits package
- Stable, long-term employment
- Training and support
- Opportunities to learn and take on additional responsibilities
- Friendly and supportive team environment
- The opportunity to work for a successful family-owned Alberta business that has been operating for over 25 years

Who Would Be a Valuable Fit? This position would be well suited to an experienced receptionist or office administrator who wants to expand their accounting skills, or someone with basic bookkeeping/accounting experience who also enjoys working with customers and being involved in the day-to-day operation of a business.

We value attitude, reliability, organization, and willingness to learn. If you don't have experience in every area listed above but believe you would be a good fit for our team, we still encourage you to apply.

How to Apply

Please submit your resume through Indeed or email your resume to:

[email protected]

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Green Leaf Fuel Inc.

Family Owned & Operated for Over 25 Years

Pay: $22.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Extended health care
- Life insurance
- On-site parking

Work Location: In person

📌 Office Administrator (Sherwood Park)
🏢 Green Leaf Fuel
📍 Sherwood Park