Office Assistant (6-Month Contract with Strong Potential for Permanent Full-Time)

Royal Oak Services – Kleinburg, Ontario (Southern Ontario)

Company Overview

Royal Oak Services is a growing provider of expert tree planting, stump removal, and landscaping services across Southern Ontario. We are committed to operational excellence, the highest safety standards, and expanding our team. Join us in supporting safe, high-quality projects that improve communities — one tree at a time.

About the Role

We are looking for a detail-oriented and organized Office Assistant to support our administrative and safety operations during a busy expansion period. This is a 6-month contract position based in Kleinburg, Ontario, with strong potential to transition into a permanent full time role based on performance.

Key Responsibilities

- Request, track, and manage utility locates (permits) for street and park tree planting projects through Ontario One Call, ensuring timely approvals and compliance.
- Handle QuickBooks bookkeeping, invoicing, and basic accounting tasks.
- Monitor compliance documentation, including approval processes, clearance paperwork, maps, and permits; resolve any issues efficiently.
- Support the maintenance of our Occupational Health and Safety Management System (OHS-MS) ISO 45001.
- Maintain accurate safety records, including training logs, hazard assessments, and incident reports.
- Prepare detailed site information and documentation for field crews to ensure smooth operations.
- Provide general administrative support and assist with special projects as needed.
- Support the maintenance of our CVOR System.

What You Bring (Competencies & Qualifications)

Preferred Experience

- Familiarity with Quickbooks and basic accounting.




- Direct experience with Ontario One Call and provincial utility locate regulations.
- Background in landscaping, forestry, construction, or a related industry is a strong asset.

Technical Skills

- Proficient in Microsoft Office Suite (especially Excel and Word).
- Ability to read and interpret site maps and utility drawings.
- Experience with QuickBooks is highly preferred.

Key Soft Skills

- Strong analytical thinking and problem-solving in a fast-paced, seasonal environment.
- Excellent professional verbal and written communication skills (with customers, contractors, and regulatory bodies).
- High attention to detail with a “get it right the first time” mindset.
- Adaptable, self-motivated, and able to work independently while being a collaborative team player during peak seasons.

Requirements

- Valid G Driver’s License and access to a reliable vehicle.
- Availability to work overtime during peak planting seasons (Spring and Fall).

What We Offer

- Competitive compensation (to be discussed based on experience).
- Opportunity to contribute to meaningful safety improvements and company growth.
- Potential for long-term permanent role in a stable, expanding business.
- Supportive team environment focused on quality and operational excellence.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Royal Oak Services is an equal opportunity employer and values diversity in our team. Job Types: Full-time, Fixed term contract

Pay: $25.00-$29.00 per hour

Expected hours: 40.0 – 48.0 per week

Benefits

- Casual dress
- On-site parking

Education:
- Bachelor's Degree (required)

Experience:
- QuickBooks: 1 year (required)
- Administrative : 3 years (required)

Work Location: In person

📌 Office Assistant (Kleinburg)
🏢 Royal Oak Services
📍 Kleinburg