Job Summary

We are seeking a friendly, organized, and proactive Receptionist to join our agile team! In this vital role, you will be the first point of contact for visitors , family members, outside care providers, and Residents, ensuring a welcoming environment while managing a variety of administrative tasks. Your energy and professionalism will help create a positive experience for everyone who interacts with our office.

This position offers an exciting opportunity to develop your clerical and customer service skills in a fast-paced setting.

Responsibilities

- Greet visitors warmly and direct them to the appropriate personnel or department
- Answer multi-line phone systems promptly and professionally, providing excellent customer support
- Manage incoming and outgoing correspondence, including emails, mail, and packages
- Maintain organized filing systems and ensure accurate data entry using Microsoft Office and Google Workspace tools
- Schedule appointments, coordinate meetings, and manage calendars efficiently
- Perform general clerical duties such as photocopying, proofreading documents, and maintaining office supplies, emailing invoices
- Support bookkeeping tasks




- Ensure front desk area remains tidy, welcoming, and professional at all times

Requirements

- Proven office experience with strong organizational skills and attention to detail
- Excellent customer service skills with professional phone etiquette
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Strong computer skills including data entry, filing, and document proofreading
- Experience with multi-line phone systems and front desk operations
- Knowledge of Retirement procedures is a plus
- Exceptional organizational skills with the ability to prioritize tasks effectively
- Typing speed and accuracy; keen eye for proofreading details
- Excel experience, and ability to create spreadsheets

Join us to be part of a vibrant team where your organizational talents and customer service excellence will shine! This role offers an engaging environment where your administrative skills will make a meaningful impact every day. Pay: $19.50 per hour

Expected hours: 22.5 – 37.5 per week

Work Location: In person

📌 Receptionist (Collingwood)
🏢 Living Water Retirement Residence
📍 Collingwood