Position Description

As a member of the student records team, the incumbent is responsible got records duties such as entering student, program and course data into the student information system (SIS), including loading class information, processing change forms, verifying and producing credential documents, processing grade discrepancies, generating enrollment reports, and other records related functions. This role is also responsible for assisting with graduate clearing and processing, preparing credentials and other convocation related records duties.

Qualifications

Education and Experience

A minimum of a 1-year certificate or equivalent in Office Administration.

A minimum of 2 years of experience in a service or office environment.

Other Required Qualifications

- Strong attention to detail, time management and prioritization skills.
- Solid analytical thinking skills.
- Strong ability to review multiple data sources for accuracy of records.
- Experience with a student information system (i.e., People Soft, SIS)
- Experience with Microsoft Office, Formstack, and Outlook.
- Effectively communicates in both written and verbal communication.

Physical/Work Environment Essential Requirements: The successful incumbent must have the ability to report to the work location or work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy. Salary & Terms

- Support Group: Pay Band D
- Start Rate: $28.38/hour, plus 6% in lieu of vacation
- Hours per week: 35
- End Date: December 4, 2026
- Posted Date: September 3, 2026
- Closing Date: September 10, 2026 (4:00 p.m.)

Documents

- Job Duties & Responsibilities

How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application:



Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.

THIS IS A TERM BARGAINING UNIT POSITION

This posting is for an existing vacancy at St.

Lawrence

College. This competition will be processed in accordance with College policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’

qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.

The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St.

Lawrence

College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].

To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact [email protected] and our Talent Management Consultants will address your requests for accommodation confidentially.

This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.

📌 Records Clerk (Kingston)
🏢 St. Lawrence College
📍 Kingston