About Topline Home Solutions

Topline Home Solutions is a fast growing home services company serving Calgary homeowners. We specialize in attic insulation, air sealing, mold removal, and GoNano shingle rejuvenation, a certified product line that restores and protects roofs without the cost of full replacement. Our Lead Generation team builds the pipeline. Our Home Energy & Roof Solutions Advisors turn that pipeline into results, one attic and one roof at a time.

Job Summary

We are seeking a highly organized, personable, and detail-oriented Recruitment & Office Administrator to support our growing team. This role will coordinate the day-to-day recruitment process for our sales team, conduct candidate interviews, prepare onboarding documentation, and help ensure the office runs smoothly.

The ideal candidate is an excellent communicator who can confidently interact with applicants, manage a busy interview schedule, conduct professional and engaging interviews, and stay on top of multiple administrative priorities.

Key Responsibilities

Recruitment Coordination

- Manage and regularly update job postings on Indeed.
- Monitor applications and coordinate interviews for the sales team.
- Communicate with applicants by email and phone to confirm interview details, provide necessary information, and answer general questions.
- Maintain an organized and accurate interview calendar.
- Coordinate interview schedules with candidates and members of the sales team.
- Conduct initial candidate interviews when required, using established interview questions and hiring criteria.




- Take clear interview notes and provide feedback to the appropriate hiring manager.
- Follow up with candidates as required throughout the recruitment process.
- Maintain accurate recruitment records and help track hiring and employee-retention information.
- Provide candidates with a skilled, welcoming, and positive experience.

Onboarding and Administrative Support

- Prepare, organize, distribute, and collect all required onboarding documents for new employees.
- Ensure employee files and administrative records are complete, accurate, and properly organized.
- Coordinate onboarding schedules and communicate first-day information to new hires.
- Assist with general new-hire orientation and administrative setup.
- Manage incoming emails and respond to or redirect inquiries appropriately.
- Maintain calendars, schedule meetings, and assist with general office coordination.
- Complete data entry, document preparation, filing, and other administrative tasks.
- Help maintain office supplies and an organized, professional workplace.
- Provide general administrative support to management and other team members as needed.

Qualifications

- Previous experience in recruitment coordination, interviewing, human resources, office administration, or a similar role is preferred.




- Strong interpersonal skills and the confidence to conduct professional candidate interviews.
- Good judgment and the ability to assess candidates consistently using established hiring criteria.
- Strong organizational and time-management skills.
- Exceptional attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Personable, professional, and comfortable communicating with a wide range of candidates and employees.
- Ability to manage multiple priorities and a high volume of scheduling in a fast-paced environment.
- Strong follow-through and the ability to work independently.
- Experience using Indeed or similar job-posting platforms is an asset.
- Proficiency with email, calendars, Microsoft Office, and general office technology.
- Ability to handle employee and candidate information with professionalism and confidentiality.

Schedule

- Full-time, permanent position
- Monday to Friday
- 9:00 a.m. to 5:00 p.m.

Compensation and Bonus This position includes the opportunity to earn a performance-based bonus tied to the retention of eligible new hires. Bonus eligibility and retention milestones will be clearly defined as part of the compensation structure.

If you are highly organized, enjoy working with people, and take pride in creating an efficient and welcoming experience, we would love to hear from you.

Pay: From $800.00 per week

Benefits

- Casual dress
- Company events
- On-site parking

Experience:
- Office Administration and/or Recruitment: 1 year (preferred)

Work Location: In person

📌 Recruitment & Office Administrator (Calgary)
🏢 TopLine Home Solutions
📍 Calgary