Ventcare Inc. is the leader in Robotic Ventilation Inspection and Cleaning Technology. We provide a variety of programs to maintain and improve Indoor Air Quality. We are highly respected in the industry for our value added and consultative approach to ventilation hygiene.

POSITION OBJECTIVE:

Compile Project Reports and Videos in a small office environment.

DUTIES and RESPONSIBILITIES:

Reports/Videos (80% of time)

- Coordinate with field supervisors to ensure accurate data is provided in project logbooks to be transcribed into report template format.
- Prepare and proofread reports (e.g. ventilation inspection, monitoring and cleaning; fire damper inspection) for clients as required utilizing laboratory and input from field supervisors.
- Liaise with microbiology laboratory regarding particulate samples acquired by field crews to ensure prompt turnover of results.
- Edit (clip & arrange) visual recordings captured by the field crews to highlight areas inspected and/or cleaned using a video editing software.
- Co-ordinate final reports and videos for final review and approval, ensuring accuracy and timeliness.
- Create documentation for Field Supervisors -Training Provided.

Administration/General (20% of time)
- Provide administrative support and backup to the operation of the office when required including but not limited to: answering phones, coordinating incoming and outgoing mail, and occasionally assisting with project scheduling.
- Prepare bid packages for estimator by compiling project information, specifications, and drawings for accurate and timely quotes.

SPECIAL SKILLS,



KNOWLEDGE or TECHNICAL EXPERTISE:

- Highly organized and detail-oriented with the ability to juggle multiple priorities and meet tight deadlines without constant supervision.
- Excellent command of the English language (both verbal & written), inter-personal and telephone skills.
- Proven ability to work efficiently under pressure while maintaining high standards of accuracy.
- Proficient in Microsoft Office and Google Workspace (ie. Word, Excel, Publisher; Microsoft Outlook; video editing an asset).
- Comfortable with continuous data entry and repetitive tasks while maintaining focus.
- Self-motivated, proactive, and dependable with a focus on delivering results and contributing to the overall success of the team.

*This role is 100% in-office. Training will be provided Job Type: Full-time

Salary: From $20.00 per hour can be adjusted to reflect candidates experience and knowledge

Advantages

- Casual dress

-Dental care -Extended Health Care

-On-site parking

- Paid time off

- Vision care

Schedule

- 8-hours shift

- Day shift

- Monday to Friday

Education

- Post-secondary (required)

Experience:

- Administrative assistant/project manager: 1 year (required)

- Construction industry knowledge (Asset)

Job Types: Full-time, Permanent Pay: From $20.00 per hour

Benefits

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Education:
- Secondary School (preferred)

Experience:
- receptionist: 1 year (preferred)
- administrative assistant: 1 year (preferred)

Work Location: In person

📌 Reports Coordinator & Assistant (Markham)
🏢 Ventcare
📍 Markham