Near Rosenhof, 20 Km SE of Swift Current

Janzen Ag and Auto is looking for a friendly, organized, and dependable Front Desk Receptionist / Service Administrator to join our team at our mechanic shop.

This is a key position within our service department. You will be the first point of contact for customers and will help keep the front office, service calls, billing, and day-to-day administration running smoothly.

Key Responsibilities

Greet customers and provide friendly, skilled front-desk service

Answer incoming phone calls, respond to customer inquiries, and direct calls to the appropriate staff

Organize and schedule service calls, appointments, and technician work

Create, maintain, and update customer and service records

Prepare work orders, invoices, estimates, and other service-related documentation

Complete customer billing and process payments

Manage accounts receivable, including customer accounts, statements, and follow-up on outstanding balances

Manage accounts payable, including entering invoices, organizing payments, and maintaining vendor records

Assist with general bookkeeping and administrative duties

Process parts and service invoices and ensure information is accurately entered into the appropriate systems

Communicate with technicians, customers, and suppliers to coordinate work

Monitor incoming and outgoing paperwork and ensure records are properly organized

Assist with month-end administrative and accounting procedures

Handle general office duties, filing, data entry, email correspondence, and other administrative tasks as required

Provide support to the service department and management as needed





Qualifications & Requirements

Previous experience in a receptionist, administrative, accounting, or similar role is an asset

Strong organizational skills and attention to detail

Excellent communication and customer service skills

Comfortable answering phones and dealing with customers in a professional manner

Ability to multitask and prioritize in a busy shop environment

Strong computer skills and experience with Mitchell 1 and Quickbooks software is an asset

Basic understanding of accounts payable and accounts receivable

Strong written and verbal communication skills

Ability to work independently while also being a team player

Dependable, punctual, and willing to take initiative

Previous experience in an agricultural, automotive, equipment, or mechanical environment is an asset, but not required

What We’re Looking For

The ideal candidate is someone who enjoys working with people, takes pride in keeping things organized, and can stay calm and efficient when the shop gets busy. You will need to be comfortable switching between customer service, phone calls, paperwork, billing, and accounting tasks throughout the day.

A positive attitude, willingness to learn, and strong attention to detail are just as important to us as previous experience.

What We Offer

Competitive wages based on experience

A friendly, team-oriented work environment

Opportunity to learn and develop new skills

Variety in day-to-day responsibilities

Employment Type: Full-Time

Start Date: TBD

Wage: Based on experience

Location: Near Rosenhof, 20 Km SE of Swift Current Swift Current, SK

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