- Welcome clients, visitors, vendors, employees, and guests and provide professional assistance
- Answer, screen, and direct incoming calls
- Maintain a clean, organized, and welcoming reception area
- Assist with visitor questions, directions, sign-in processes, and meeting room coordination
- Provide filing, scanning, document preparation, correspondence, and clerical support
- Receive, sort, distribute, and prepare incoming and outgoing mail and courier packages
- Prepare, stamp, and mail cheques for the Accounting department
- Support shipping and receiving and notify employees of deliveries
- Restock refrigerators, snacks, coffee, kitchen supplies, and office supplies
- Monitor and order facility and office supplies and maintain inventory levels
- Identify office maintenance or cleanliness needs and elevate requests
- Maintain new-hire package inventory and prepare and send onboarding packages
- Support HR, recruitment, and office leadership with onboarding, employee communications, and office coordination
- Coordinate cleaner requests, food orders, vendors, meetings, training sessions, refreshments, room setup, supplies, and cleanup
- Reconcile the monthly SaskTel Mobility invoice and follow up on discrepancies
- Assist with accounting-related administrative coordination
- Track waste, power, and energy consumption for Canadian offices
- Maintain accurate records, spreadsheets, and supporting reporting documentation

Requirements

- High school diploma or equivalent is required
- Previous experience in a receptionist, front desk, office administrator,



customer service, or administrative support role is preferred
- Strong verbal and written communication skills
- Professional phone etiquette and a customer-service focused approach
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
- Strong organizational skills with the ability to manage multiple priorities
- Ability to maintain confidentiality when handling employee, financial, vendor, or business information
- Experience with invoice review, office supply ordering, inventory tracking, or general office coordination is considered an asset
- Strong attention to detail and accuracy
- Ability to prioritize daily tasks in a busy office setting
- Dependable, punctual, and organized
- Comfortable working with internal teams, visitors, vendors, and service providers
- Willingness to take initiative and support changing office needs
- Positive attitude and commitment to a respectful workplace
- Ability to work in Regina, Saskatchewan, in-office
- Availability for 8:00 a.m. to 4:30 p.m., Monday to Friday, with a 30-minute unpaid lunch break
- Ability to occasionally lift, carry, or move office supplies, courier packages, kitchen supplies, or onboarding materials

Core Competencies

Demonstrates strong organizational and communication skills while providing professional administrative support in a busy office environment. Proficient in managing multiple priorities, maintaining confidentiality, and ensuring a welcoming atmosphere for clients and visitors.

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📌 Receptionist, Temp (Regina)
🏢 Jobtailor
📍 Regina