Spectramedx is looking for a talented individuals to join our Waterloo team to fill the role of Operations Coordinator. The role requires physical presence at our Waterloo office in performing administrative duties and office management.

Requirements
Minimum 2 years experience within Administrative Assistant position
Office Administration degree from an accredited college preferred
Detail oriented
Very strong communication skills (oral & written)
Comprehensive knowledge of Microsoft Office suite (Word, Excel, Powerpoint, Outlook)
Comprehensive knowledge of Quickbooks Online (QBO) software.
Foundation in financial literacy and basic accounting (invoicing, purchase orders, credit memos, taxation)
Robust organizational skills
Strong email management skills and etiquette
Phone etiquette and phone call triage skills.
Preliminary understanding of shipping/receiving protocols

Duties




Data entry into CMMS software
Disinfection of medical devices upon arrival
Shipping/receiving duties (packing, unpacking, creating shipping lables, packing slips)
Email management and customer support
Financial reconciliation & invoicing
Daily reporting of incoming/outgoing items
Office/Administrative duties
Ordering of medical supplies & office supplies
Basic inventory management
Support of peers and other office staff for daily tasks
Keeping office workplace clean and organized

THIS ROLE IS NOT AVAILABLE FOR WORK FROM HOME.

Job Types: Full-time, Permanent

Pay: $20.00-$24.00 per hour

Benefits:
Company events
On-site parking
Paid time off

Work Location: In person

📌 Operations Coordinator Waterloo
🏢 Spectramedx
📍 Waterloo