Job Description:

We are looking for an Administrative Assistant to support daily office coordination and contribute to a well-run hybrid workplace in Toronto, Ontario. This contract position is suited to someone who is organized, service-oriented, and comfortable managing a wide range of administrative activities in a fast-paced environment. The successful candidate will help maintain an efficient office setting while providing practical support to staff, leaders, and visiting guests.

Responsibilities:
Coordinate day-to-day office administration by keeping shared spaces such as the kitchen, reception area, and meeting rooms tidy, stocked, and ready for use.
Manage office supply levels, arrange purchases in advance of shortages, and handle courier, shipping, and mail distribution needs.
Welcome external guests and help prepare internal and client-facing meetings by arranging room setup, refreshments, and related logistics.
Assist teams with document preparation, formatting, and updates, while completing data entry tasks, supporting survey distribution, and maintaining accurate records in the CRM system.
Organize travel for program staff, including booking flights, accommodations, and rental vehicles in line with business needs.




Collect supporting receipts for corporate card transactions and complete monthly expense reconciliations for review.
Monitor office equipment, coordinate repairs when required, track assets, and research replacement options or new vendors as needed.
Work with program teams to facilitate access to both in office and off-site storage, and provide administrative support for special projects, events, and team activities in partnership with People and Culture.

Requirements:
3+ years of previous experience in an administrative, office support, or coordination role.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Strong data entry and document management skills with a high level of accuracy and attention to detail.
Ability to manage calendars, appointments, travel arrangements, and multiple priorities effectively.
Robust communication skills, including email correspondence, customer service, and telephone support for inbound and outbound calls.
Demonstrated ability to work independently while supporting a cooperative hybrid office environment.
Robust organizational skills and sound judgment when handling confidential or time-sensitive information.

📌 Administrative Assistant Toronto
🏢 Robert Half
📍 Toronto