Responsibilities

Perform full-cycle payroll processing for hourly and salaried employees, including union and non-union populations

Process payroll in accordance with Ontario Employment Standards Act (ESA), federal legislation, and applicable collective agreements

Review and validate time and attendance data, overtime, shift premiums, bonuses, vacation, and statutory holiday pay

Process payroll adjustments, retroactive payments, terminations, and Record of Employment (ROE) submissions

Ensure accurate calculation and remittance of statutory deductions (CPP, EI, income tax)

Prepare and reconcile payroll reports, general ledger entries, and payroll-related accounts

Support year-end activities including T4/T4A preparation and audits

Lead, coach, and support a team of payroll professionals, fostering a collaborative and high-performance workplace

Assign workloads, monitor deadlines, and ensure coverage for payroll cycles and peak periods

Provide technical guidance and act as an escalation point for complex payroll issues

Assist with onboarding, training, and development of payroll team members

Conduct regular check‑ins, performance feedback, and support performance management activities

Compliance & Continuous Improvement

Ensure ongoing compliance with payroll legislation, internal controls, and audit requirements





Stay current on changes to payroll legislation and best practices; communicate updates to the team

Identify opportunities to improve payroll processes, controls, and efficiencies, particularly within a manufacturing environment

Collaborate with HR, Finance, Operations, and external vendors to resolve payroll-related issues

Support system upgrades, testing, and process documentation as required

About You

Minimum 5–7 years of progressive payroll experience, including full-cycle payroll processing in Ontario

Previous experience in a manufacturing and/or unionized environment strongly preferred

At least 1–2 years of experience leading or mentoring payroll staff

Solid understanding of Ontario ESA, federal payroll legislation, and collective agreements

Experience with high-volume, hourly payroll and time and attendance systems

PCP (Payroll Compliance Practitioner) designation required; CPM (Certified Payroll Manager) considered an asset

Strong attention to detail with excellent analytical and problem-solving skills

Ability to balance hands‑on payroll work with leadership responsibilities

Clear, confident communicator with strong interpersonal skills

Proven ability to manage deadlines in a fast-paced, cyclical environment

High level of integrity and discretion when handling confidential information

Proficient in payroll systems and Microsoft Excel

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📌 Team Lead, Payroll (Ontario)
🏢 Vaco by Highspring
📍 Ontario