About the Company:
Safeline Group of Companies is a leading organization in Ontario, specializing in comprehensive safety solutions and provides services to the construction industry, including but not limited to labour, floor leveling, multi-stage cleaning, site safety inspections and safety training . With more than 17 years of experience, we partner with businesses across sectors and collaborate closely with builders, trades, contractors, and project managers to ensure the well-being of workers and the seamless execution of construction projects.

Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing support to various departments.

Key Responsibilities (Not Limited To):

Create and submit construction proposals and tenders

Agreement/ Purchase Order review, including accompanying start up/ongoing documents

Correspondence with clients related to submitted proposals, agreements in place and retrieval of purchase orders

Provide administrative support to the management team and other departments as needed

Manage calendars, schedule appointments, and coordinate meetings and conferences

Prepare and distribute correspondence, memos, and reports

Handle incoming and outgoing mail and packages

Maintain electronic and paper filing systems, ensuring all documents are properly organized and easily accessible

Answer and direct phone calls, taking messages when necessary

Greet and assist visitors,



ensuring they have a positive experience

Assist with special projects and events as assigned

Qualifications:

2-5 years of experience in an administrative role supporting a construction company, builder or trade

Experience with construction project estimation

Experience with client/builder relations

Knowledge of construction billing practices (i.e. progress draws etc.)

General knowledge of construction scope of work

Strong organizational skills with the ability to prioritize tasks and manage time effectively

Excellent written and verbal communication skills, with attention to detail

Proficient in using computer software and applications, including MS Office Suite

Ability to work independently and as part of a team, demonstrating a proactive and positive attitude

Must have a vehicle and G driver's license

What Safeline Group Offers:

Competitive salary and benefits package

Prospect for growth and advancement within the company

Collaborative and supportive work environment

Professional development opportunities

Meaningful and rewarding work that contributes to the safety and well-being of others

Safeline Group of Companies is an equal opportunity employer, and we are committed to fostering a diverse and inclusive workplace. If you require accommodation throughout the recruitment and selection process, we will work with you to meet your needs..

Job Types: Full-time, Permanent

Pay: From $40,000.00 per year

Benefits:

Company events

Extended health care

Paid time off

Work Location: In person

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📌 Administrative Assistant (Ontario)
🏢 Safeline Group of Companies
📍 Ontario