Coordinate all aspects of product or service offerings from inception through installation and final delivery

Coordinate receipt and application of project information from issuers or agents for regulatory compliance

Coordinate timely delivery of accurate deliverables for issuer clients

Coordinate with Client Management and Production Operations teams on regulatory requirements

Complete operational duties using Microsoft Access, Excel, internal systems, and mainframe applications

Extract, enter, and maintain large volumes of alphanumeric data accurately and on schedule

Perform quality control by validating data, comparing outputs with source materials, and proofreading documentation

Identify document or job-detail deficiencies and report them for resolution

Review dockets, samples, search cards, and work orders; verify information and provide sign-off

Confirm received and mailed materials match project requirements

Communicate Canadian processing updates and coordinate with Receiving and Finance

Review mailing-project requirements for securities and corporate regulatory compliance

Coordinate, document, schedule, and monitor regulatory mailings, including Notice & Access projects

Work with Client Management, Production Operations, Sales, and clients to clarify details and correct inconsistencies

Support Client Management with analytical reports, meetings, profile maintenance, and mainframe updates

Support implementation of services introduced through regulatory changes and gather client feedback





Document processes and procedures for new or changing regulatory requirements

Understand and document client business needs, analyze requirements, and recommend solutions

Help coordinate accurate, timely shareholder-meeting mailings

Plan, track, and deliver quality products and services across assigned projects

Keep the Senior Manager, Client Relations informed of developments requiring attention or action

Perform additional duties as assigned

Requirements

High School Diploma or equivalent

5 years’ experience in a similar position or equivalent is preferred

Knowledge and experience in Compliance and Audit is essential

Exposure to printing and financial business operations is preferred

Exposure to a detail-oriented environment

Previous experience in the financial industry is an asset

Strong analytical, written and verbal skills

Ability to work under pressure and manage multiple projects at one time

Good organization and time management skills

Ability to work independently and in a team environment

Ability to communicate effectively with associates, departments, management, and outside vendors

Advanced proficiency in Microsoft Outlook, Word, Excel and Access





Windows environment experience

Exposure to database systems is an asset

Basic home office setup, high-speed internet, and ability to work without distractions during core business hours

Must complete employment, education, credit, and Canadian criminal record background checks

Availability for overtime during Proxy season and other high-demand periods

Core Competencies
Demonstrates expertise in coordinating regulatory compliance and project management, with strong analytical skills and proficiency in Microsoft Office tools. Capable of managing multiple projects while ensuring timely and accurate deliverables in a detail-oriented environment.

Highest-signal resume keywords

Regulatory Compliance

Project Management

Data Validation

Microsoft Excel

Analytical Reporting

Hard Skills

Data Entry

Quality Control

Document Review

Regulatory Mailings

Client Needs Analysis

Operational Duties

Financial Business Operations

Database Systems

Detail Orientation

Process Documentation

Soft Skills

Strong Communication

Time Management

Team Collaboration

Organizational Skills

Ability to Work Under Pressure

Certifications & Qualifications

High School Diploma or Equivalent

Industry Keywords

Compliance

Audit

Financial Industry

Securities

Proxy Season

Tools & Technologies

Microsoft Access

Microsoft Outlook

Microsoft Word

Mainframe Applications

Windows Setting

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📌 Process Control Administrator (Ontario)
🏢 Jobtailor
📍 Ontario