Ever Active is looking for a proactive and highly organized Operations Coordinator who enjoys creating order, solving problems, and helping others succeed. This role is at the heart of our organization, supporting staff, assisting with coordination of projects and events, improving day‑to‑day workflows, and ensuring the details behind our work come together seamlessly. If you love being the person who keeps things moving, anticipates what needs to happen next, and finds satisfaction in helping a team do its best work, we’d love to hear from you.

Position Description:

Team & Partner Support

Serve as a key communications and customer service contact by managing the organization’s general email inbox and office phone line, responding to inquiries, and providing welcoming support to visitors, schools, partners, and community members.

Support staff with follow-up, reporting, document preparation, and data management.

Help maintain strong relationships through responsive and professional communication.

Team Operations

Coordinate calendars, travel, meetings, and organizational logistics.

Maintain systems, documents, and information that keep projects moving.

Anticipate administrative needs and proactively identify opportunities to improve workflows.

Project & Event Coordination

Provide administrative support for the coordination of meetings, workshops, and events.

Coordinate registrations, communications, reporting, and event logistics.

Prepare resources and materials before and after events.

Organizational Support

Maintain office resources, equipment, and inventory.

Undertake occasional local travel to support organizational operations,



including picking up supplies, printed materials, donated items, and other resources as needed.

Represent Ever Active at community events and conferences.

Contribute wherever needed to help the team achieve shared goals.

Other duties as assigned

Required Position Competencies

Operational Coordination & Organization Keeps people, projects, and priorities organized through effective coordination and planning.

Workflow & Process Management Creates and maintains effective systems that support organizational effectiveness.

Relationship & Service Orientation

Builds positive relationships while providing timely, thoughtful support to staff and partners.

Attention to Detail Produces accurate, high-quality work while managing multiple priorities.

Initiative & Proactive Support

Anticipates needs, takes action independently, and looks for opportunities to improve how work gets done.

Qualifications and Experience:

Completion of a related certificate and a minimum of two years’ administrative experience

A combination of education and experience may be considered

A valid Alberta Class 5 driver’s license and access to a reliable vehicle are required to support occasional local travel and transportation of organizational materials.

Ever Active is committed to equity in its policies, practices, and programs, while supporting diversity in its community, school, and work environments; Ever Active encourages qualified applicants of all backgrounds and abilities to apply for this position.

Ever Active thanks all applicants for their interest, however only those candidates selected for an interview will be contacted.

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📌 Operations Coordinator (Alberta)
🏢 Edmonton Chamber of Voluntary Organizations
📍 Alberta