We are seeking an exceptional deal secretary to join our growing team! If you have real estate experience as a Deal Secretary or Deal Administrator, we would like to meet with you!

SUMMARY

The Deal Secretary involves a lot of paperwork processing and accounting, who loves putting things in order and wants to follow strong systems to have success in their role. You’ll have an opportunity to be a part of a supportive, team-oriented work environment.

EDUCATION

College Diploma/University Bachelor’s Degree in Accounting, or equivalence.

SKILLS/QUALIFICATIONS
Minimum 1 year of deal processing experience in Real Estate environment is required
Knowledge of real estate software BrokerBay is considered an asset
Experience with processing commission cheques
Strong data entry skills and excellent attention to detail
Excellent analytical skills and organizational skills
Ability to multi-task in a fast-paced setting and work well under pressure
Solid verbal and written communication skills, Mandarin/Cantonese speaking is preferred.

DUTIES AND RESPONSIBILITIES
Managing emails and answering phone calls, corresponding with our agents, other brokerages, lawyers, builders
Organizing incoming deal paperwork
Auditing documentation received for accuracy




Processing real estate deal transactions, including: entering, managing and finalizing deals in the Lone Wolf accounting system
Preparing the trade record sheet and email to agents weekly for their records
Calculating commissions and preparing commission invoices, making sure invoices are correct before sending to other brokerages and/or Lawyers before closing in a timely manner
Following up on closed transactions, including: chasing the balance of commission and/or confirmation of closing
Managing and moving files to storage as needed
Assisting other deal secretaries as needed
Other duties as assigned by Management

HOW TO APPLY

Please forward your resume in confidence, identifying #ACCT-2026 Your Last Name, First Name in the subject line.

We thank all applicants for their interest in this position, however, only those applicants selected for an interview will be contacted.

Job Type: Full-time

Pay: From $25.00 per hour

Advantages:
On-site parking
Paid time off

Experience:
Real Estate deal secretary: 1 year (required)

Language:
Cantonese/Mandarin (required)

Work Location: In person

📌 Deal Secretary Markham
🏢 RE/MAX EXCEL REALTY LTD.,Brokerage
📍 Markham