Role Summary
Wisedocsran 17 marketing events in the first half of this year alone. Panels, roundtables, client dinners, off-sites, trade shows. That paceisn'tslowing down, and we need someone who can owna significant chunkof it end to end, not just show up and help set up chairs.

This role sits at the intersection of marketing execution and business operations. On event days,you'reholding the plan together: venue, vendors, communications, logistics— everything thathas togo right for the room to feel effortless. On office days,you'rekeeping the place running: stocked, organized, and ready.

This is a role for someone early in their career who wants real ownership, fast.We'relooking for a proactive self-starter who thrives in a fast-paced environment, understands how events tie back to business goals, and treats each one as part of a larger strategy, not a one-off project.You'llwork directly with the executive and marketing team, and touch enough of the business that growing into a Marketing, Chief of Staff, or Business Operations role is a natural next step.

What You’ll Be Doing
Events and Onsite Coordination

Own end-to-endlogisticsfor marketing events: venue sourcing and booking, vendor coordination, catering, AV, attendee communications, and on-site executionwherelocal.

Build andmaintaineventrunsheets, timelines, and budgets; track against actuals and flag variances

Manage RSVPs, guest lists, and follow-up communications before and after each event

Liaise with the marketing team on eventobjectives, branding requirements, and post-event reporting

Own all onsitelogisticson event days: room setup and teardown, signage, supplier check-ins, and troubleshooting on the fly so leadership can focus on the room

Assistwith planning and execution of company All Hands: space booking, run-of-show coordination,document and presentation preparation,AV, catering, and day-oflogistics

Identifyrecurring friction points across events and build repeatable playbooks to reduce ramp-up time on future events

Run structured post-event debriefs with attending reps using a consistent format: what worked, whatdidn't, andwhat to tryfor next time

Own event list and lead handoff end to end: source, filter, and route pre-event attendee lists for outreach (working with marketingandrevenue ops on enrichment), and ensureWisedocsreps capture on-site meeting notes that get properly logged and routed to sales for follow-up

Manage RSVPs, guest lists, and follow-up communications before and after each event

Build andmaintainevent registration pages (e.g. Luma) and manage attendee registration and communications

Coordinate travel and accommodations for the event team, ensuring cost-effective, seamlesslogistics

Office Management and Facilities

Own day-to-day office management: open and prepare the office on your scheduled days,



ensurecommon areas, meeting rooms, and the kitchen are clean, stocked, and ready

Serve as the primary point of contact for facilities: liaise with building management and vendors on maintenance requests, repairs, access, and service tickets

Own the snack and beverage program: track inventory, place orders, manage receipts andsubmitfor tracking

Maintain office supply inventory and reorder before stock runs low

Manage incoming and outgoing mail, packages, and courier deliveries; route or flag items as needed

Support onboardinglogisticsfor new hires: desk setup, access cards, welcome kits

Administrative and Cross-Functional Support

Help the team with light administrative tasks: printing, filing, data entry, scheduling support

Flag operational gaps and propose process improvements

Support the executive teamin preparing decks,proposalsand materials for internal and external presentations

Support the executive team with event and travel schedules,calendarsand coordination

What Experience We Need

Recently graduated or in your final year of a post-secondary program (any field, though marketing, communications, business, or event management is a plus)

Highly organized and dependable: you build the list, you work the list, you close the loop

Energized by events, not stressed by them: you thrive when there are ten things happening at once

Comfortable owning something from blank page to execution without heavyhand-holding

Clear communicator across Slack, email, and in person

Comfortable with Microsoft (excel, word, teams)

Able to commit to 3 set days per week in-office, plus availability for events (some evenings or weekends with advance notice)

Strong desireto build a long-term career atWisedocs, with ambition to grow into Marketing, Business Operations, or a broader operational leadership role over time.

Nice to Have

Previousexperience coordinating events, even informally (school, clubs, volunteer, or work) Exposure to marketing or communications work

Comfort with basic vendor negotiation or budget tracking

An eye for how a room looks and feels, not just whetherit'stechnically set up

Previousexperience coordinating domestic and international shippinglogistics, including cross-border shipments to the United States, customs documentation, bills of lading, and working with carriers and vendors to ensuretimelydelivery.

What We Offer

Flexible hybrid environment at our Toronto HQ.





Modern employee perks, including health and dental coverage

Competitive compensation, with valuable stock options, aswe’restill a young company growing very quickly.

An opportunity to develop very rapidly in your career. We can offer you a super-immersive learning environment, and when you thrive there, you will have the opportunity to rapidly develop this opportunity into senior practitioner or management opportunities as you choose.

Access to a learning and professional development fund to help you level up your career whileyou’reworking with us. We hope to be an incredible step up in your career if you decide to come and work with us.

Company events

Generous Paid Time Off

Paid Sick Days

Casual Dress code

Employee Referral Bonus

Tuition Assistance

Plus, many other Recognition Programs!

Recruitment Journey atWisedocs
We'reexcited to meet you and explore the possibilities together!AtWisedocs, honesty is one of our core values. Our Recruitment process is transparent to ensure you are set up for success:

Round 1 – People & Culture Chat: 20–30 min conversation about your background, goals, and the role.

Between Round1 & 2 - Take Home Assessment:If you are successful in the first round, our People & Culture team will send you atake homeassessmentto complete.

Round 2 – Skills & Assessment Review: Present your take home assignment in a panel interview with some of our team members (1hr).

Round 3 –Meeting with the Leadership Team : A 30-45 minute conversation focused on your experience, your interest in working at Wisedocs, and a discussion around Wisedocs’ mission and impact.

Compensation
Our target base salary range for this role is $55,000 – $70,000CAD .This range reflects the full growth journey within the role — from building and developing skills early on, to becoming highly proficient andultimately achievingexcellence. Where an offer lands within the range is based on your experience, skills, and impact, which we assess throughout the hiring process.

We’recommitted to fair and transparent pay and ongoing career development. If your expectations fall outside thisrangebutyou’reexcited about the role, we still encourage you to apply.

Note: We use AI-powered tools alongside human review to support a fair, inclusive, and efficient hiring process, helping us work smarter and create better experiences for our customers and team.

Thispostingis forcurrent and future opportunitiesatWisedocs. Even if thereisn’tan immediate opening,we’realways excited to meet great people.

WisedocsAI is an equal opportunity employer andiscommitted to providing employment accommodationin accordance withAODA. If you require accommodation, pleasenotify usand we will work with you to meet your needs.

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📌 Marketing & Business Operations Associate (Ontario)
🏢 Wisedocs
📍 Ontario