Your Opportunity
Are you someone who enjoys working as part of a supportive team, values accuracy and organization, and can manage multiple priorities in a professional workplace? Our Buildings team is seeking an Administrative Assistant to join our Ottawa office.
This role is well suited to an administrative professional who is comfortable supporting a variety of people and projects, enjoys collaborating with others, and brings a practical, solutions‑oriented mindset to day‑to‑day work. You will be part of an experienced administrative team that works together to support engineers, technical staff, and leadership.
What Success Looks Like in This Role
Success in this position is built on collaboration, communication, and sound judgment. You will be expected to:
Manage your own work effectively while contributing positively to a team environment
Balance multiple requests and deadlines by setting priorities and managing expectations
Communicate clearly and professionally with internal teams, clients, and vendors
Maintain accuracy, confidentiality, and attention to detail in all administrative tasks
Be adaptable and willing to learn new systems and processes as needs evolve
A friendly, approachable attitude and a genuine interest in helping others will set you up for success.
Your Key Responsibilities




As part of an administrative team supporting a business centre of approximately 170 engineers, technicians, and technologists, your responsibilities will vary day‑to‑day and may include:
Providing general administrative and reception support, including call screening and welcoming visitors
Managing calendars and coordinating meetings, travel, and events
Preparing, editing, proofreading, and formatting documents such as proposals, reports, specifications, meeting minutes, and client correspondence
Assisting with project setup activities, contract documentation, and tracking required project records
Supporting the setup and administration of project collaboration tools (e.g., Teams, SharePoint), as requested
Maintaining electronic filing systems, document and equipment logs, and basic databases
Supporting special projects and leadership initiatives as assigned
Assisting with office coordination, including meeting rooms, supplies, and occasional social or team events
This role supports a wide range of administrative functions through collaboration with an established administrative team, primarily supporting business centres across Ontario, with the flexibility to assist teams in other locations as required.

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📌 Administrative Assistant (Quebec City)
🏢 Stantec.
📍 Quebec City