Job Type: 3 days a week, with potential transition to Full-Time
Pay Rate: $28.00 - $30.00 per hour
We are seeking a detail-oriented and experienced Senior Full-Cycle Bookkeeper to manage the day-to-day accounting functions for multiple companies in the construction industry. The successful candidate will be responsible for maintaining accurate financial records, supporting management with timely financial information, and ensuring compliance with all applicable payroll and tax requirements.
Experience with QuickBooks Desktop and the construction industry is essential.
Key Responsibilities
Accounts Payable
Process vendor invoices in accounting software
Prepare and process cheque and electronic payments
Maintain vendor records and resolve supplier inquiries
Monitor payment terms and cash flow requirements
Enter and reconcile credit card transactions
Accounts Receivable
Prepare customer invoices, including construction progress billings, as provided by project managers
Manage collections and customer account reconciliations
Process receipts and maintain accurate customer records
Record and monitor construction holdbacks in accordance with contractual requirements
Payroll
Process semi-monthly payroll accurately and on time
Prepare payroll deductions and file CRA source remittances
Prepare and file WSIB reports and remittances
Maintain employee records and manage employee onboarding/offboarding
Prepare Records of Employment (ROEs), T4s, and year-end payroll reporting
Construction & Property Accounting
Maintain accurate job costing for multiple construction projects
Track project costs and prepare job cost reports as required




Prepare rental invoices and maintain rent rolls
Allocate expenses between properties and companies
Assist with property expense reporting
General Accounting
Maintain the general ledger and complete the full accounting cycle
Monitor cash flow and prepare cash flow projections to support management decision-making
Perform monthly bank reconciliations and credit card reconciliations
Complete month-end procedures, including journal entries and account reconciliations
Maintain fixed asset records, including additions and disposals with support from external accountant
Record and reconcile loans, mortgages, and other financing arrangements, including principal and interest payments
Assist with preparing financial information and supporting documentation for financing applications, loan renewals, and other lending requirements
Perform intercompany reconciliations and ensure balances are accurate across multiple companies
Prepare working papers for year-end and liaise with external accountant during year-end reviews and audits
Government Reporting & Compliance
Prepare and file annual T5018 Information Returns
Ensure compliance with all CRA payroll reporting and remittance requirements
Assist with audit requests and other regulatory reporting as required
Office Management




Manage daily office operations and administrative functions
Coordinate office supplies, equipment maintenance, and vendor relationships
Answer phones, emails, and general correspondence
Maintain organized filing systems, employee records, and company documents
Schedule meetings, appointments, and travel arrangements
Provide administrative support to management and staff
Assist with onboarding recent employees and maintaining personnel records
Ensure compliance with company policies and procedures
Additional Duties and Responsibilities:
Support the daily operations
Preparation of quotes, if required
Preparing financial reports by analyzing, collecting, and condensing account trends and information
Qualifications
Minimum 5 year (preferably 10+) of full-cycle bookkeeping experience
Advanced proficiency with QuickBooks Desktop
Experience in the construction industry is highly preferred
Experience with property accounting and rental administration is an asset
Strong knowledge of job costing, progress billing, construction holdbacks, intercompany accounting, fixed assets, and loan reconciliations
Experience processing union payroll, WSIB, T4s, T5018s, ROEs, and government remittances
Ability to independently manage the full accounting cycle with minimal supervision
Strong organizational, analytical, and problem-solving skills
Excellent attention to detail and ability to manage multiple companies and competing priorities
Strong communication skills and the ability to work collaboratively with management and external accounting professionals

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📌 Bookkeeper (Ontario)
🏢 Hylan Group
📍 Ontario