JOB DESCRIPTION
This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location
This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

The Office of Rural and Regional Health (ORRH) works in partnership with educational teams across the Faculty of Medicine & Dentistry and with communities throughout rural and regional Alberta. Together, we support high‑quality medical education for both undergraduate and postgraduate learners, ensuring students gain meaningful experience in diverse clinical environments across the province.

The Medical Education Program Administrator plays a vital role in advancing distributed medical education across Alberta. This position provides core administrative leadership for Preclinical Networked Medical Education (PNME)—a program that brings undergraduate medical education to rural and regional training sites.

PNME delivers MD Program curriculum developed by Course Coordinators and enables approximately 40 second‑year medical students to complete their Gastroenterology & Nutrition (GI) and Reproductive Medicine & Urology (Repro) blocks in 10 rural and regional communities across Alberta. The MEPA ensures these learning experiences run smoothly by coordinating logistics, supporting learners and faculty, and maintaining strong relationships with community partners.

This is a role for someone who thrives in a cooperative environment, enjoys building connections across teams and communities, and is energized by supporting medical education beyond the traditional classroom.

RESPONSIBILITIES
Working with the Administrator, Rural Programs and the local PNME Site Leads (70%):

PNME Student Support (in Communities Hosting PNME Students)

Build the local schedule for PNME students based on the master schedule with the Administrator, Rural Programs

Notify medical learners and others as required of scheduled rotations

Communicate the learner schedule with the Alberta Health Services local administrators and rural clinics for the purpose of arranging learners' system accesses (i.e., EMRs) for the time of their placements in rural communities

Organize and administer online learning sessions and weekly quizzes from the home site and provide all technical troubleshooting for students

Consult with medical learners individually, as required, to assist them in understanding the community, practice and learning environments of rural communities of interest to them as possible rotation sites

Liaise with RhPAP to arrange community housing and assist with troubleshooting issues that might arise

Collaborate with Team Lead, ORRH and General Administrator to pay program invoices for housing and student mileage reimbursements, etc.

Serve as the first point of contact for medical learner issues that might arise after hours, such as learner or preceptor concerns, housing, etc

Administration of community-based exams from the Edmonton office in Exam.med. This will include releasing the exams, monitoring time, and ensuring that students are logged into the exam and that accommodations are met.

Physician And Community Support

Notify preceptors and others as required of scheduled rotations

Confirm/reconfirm preceptor availability for PNME placements

Work with community members to build activities and initiatives to welcome students to the community and to help them get to know the community

Recruit local clinicians for Discovery Learning, dietary module,



clinical time, and exam proctoring

Assist the Rural Community Engagement Coordinator in updating community profiles

Assist PNME Site Leads by sending reminders to preceptors for student evaluations, clinical experience scheduling, and other tasks as requested by the local Site Lead.

Help coordinate PNME schedules with other learners in the community for placements

Work with community members to build activities and initiatives to welcome students to the community and to help them get to know the community

Recruit local clinicians for Discovery Learning, dietary module, clinical time, and exam proctoring

Assist the Rural Community Engagement Coordinator in updating community profiles

Assist PNME Site Leads by sending reminders to preceptors for student evaluations, clinical experience scheduling, and other tasks as requested by the local Site Lead.

Help coordinate PNME schedules with other learners in the community for clinical experiences in collaboration with the Administrator and Core Clerkship rotations.

Through the Administrator, Rural Programs assist the Rural Health Professions Action Plan (RhPAP) with accommodation based on local knowledge and connections

Collaborate with the Team Lead, ORRH and the General Administrator for payment of preceptor stipends

Provide position backup and vacation coverage for the Administrator, Rural Programs, related to PNME administration tasks

Working with the Administrator, Rural Programs in the administration of postgraduate and undergraduate rural rotations (30%):

Learner Support

Notify medical learners and others as required of scheduled rotations

Communicate the learner schedule with the Alberta Health Services local administrators and rural clinics for the purpose of arranging learners' system accesses (i.e., EMRs) for the time of their placements in rural communities

Liaise with RhPAP to arrange community housing and assist with troubleshooting issues that might arise

Other duties as required

Physician And Community Support

Notify preceptors and others as required of scheduled rotations

Confirm/reconfirm preceptor availability for placements

Assist the Rural Community Engagement Coordinator in updating community profiles

Assist lead preceptors by sending reminders for student evaluations, clinical experience scheduling, and other tasks as requested by the local lead preceptor

Help coordinate schedules with other learners in the community for clinical experiences in collaboration with the Administrator and Core Clerkship rotations.

Through the Administrator, Rural Programs assist the Rural Health Professions Action Plan (RhPAP) with accommodation based on local knowledge and connections

Collaborate with the Team Lead, ORRH and the General Administrator for payment of preceptor stipends

Provide position backup and vacation coverage for the Administrator, Rural Programs

QUALIFICATIONS

Post-secondary diploma in Administration; Post-secondary degree in a relevant discipline is an asset

Previous experience working in a post-secondary environment or in the health sciences field is an asset equivalent combination of education and experience will be considered

Strong proficiency in MS Office and Google Apps

Willingness to continue to learn and grow in computer and program knowledge

Excellent communication and interpersonal skills

Self-motivated with a proactive approach to all duties; must be able to work well independently with limited supervision,



as well as part of a larger team

Commitment to providing timely, efficient, and exceptional service

Commitment to ongoing process improvement

Working knowledge of the policies and procedures of the U of A is preferred

Must stay informed regarding medical learner training requirements in the FoMD

Working knowledge of RhPAP is an asset

ABOUT US
The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more .

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l’université à postuler.

ABOUT THE TEAM
The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

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📌 Medical Education Program Administrator, Office of Rural & Regional Health (Alberta)
🏢 University of Alberta
📍 Alberta