Company
DJB Chartered Professional Accountants is one of the largest public accounting firms in the Niagara, Hamilton, and Halton regions, with offices spanning from Burlington to St. Catharines. The firm was founded in 1940 and features a dynamic group of professionals.
Company Culture
Big enough to know, small enough to care. At DJB, these are the words we live by. We value our clients, and taking care of their unique needs is what drives our business. As part of our team, you will realize that to us, nothing is trivial. We have the experience to handle any situation, from complex mergers and acquisitions to assisting recent entrepreneurs through the many facets of starting a small business. We do all this while remaining personally involved with our clients and the communities where we work and live.
As one of Hamilton-Niagara’s Top Employers for 2026 and one of Canada's Top Small & Medium Employers for 2026, we lead in offering our employees an exceptional place to work. We offer all our employees:
Competitive compensation and benefits package
Flexible work-life balance and summer hours
Professional development, learning, and growth support
A dynamic team of employees who desire to see everyone succeed!
Job Overview
Our Firm has an opening for an Administrative Assistant to join our team. The Position Details are as follows:
Status: Full-time, permanent
Office Location: Hamilton, ON
Salary Range: $49,500 – 66,000
This role will participate in our Firm's structured Bonus program, and is eligible to receive our benefits & pension plan.
Reason for Hire: Replacement
Responsibilities
Preparing and assembling financial statements and other client deliverables
Assisting with the preparation, finalization, and e-filing of tax returns and related filings
Preparing and reviewing client correspondence, letters, and financial documents for accuracy, consistency, and completeness
Completing year-end file processes,
including lock-downs and roll-forwards, and saving signed client forms and final documents to Caseware
Processing disbursements and preparing related reports, billing documents, and client records
Assisting with client file management, including scanning, archiving, and maintaining organized electronic and physical records
Supporting billing and accounts receivable processes, including preparing WIP/AR reports, invoices, and reconciliation reports
Providing administrative and reception support, including coordinating boardroom bookings, courier services, mail, and general office needs
Assisting with office events, special projects, and maintaining office supplies and common areas
Providing backup support for other administrative and client service functions as required
Additional responsibilities as required to support office and Firm objectives
Ideal Candidate
Post-secondary education, an asset
Experience in an office environment; public accounting environment, considered an asset
Experience as a receptionist, an asset
Proficiency in Microsoft Office applications, with an aptitude to learn standard Firm software and other relevant applications
Knowledge of CaseWare, CaseView, Doc.It, Taxprep, an asset
Strong communication and interpersonal skills
Sound judgment regarding confidential matters and time-sensitive material
Accessibility
Accessibility: In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, DJB will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. Please inform Human Resources of any accommodation(s) required, and we will work with you to ensure a fair and accessible recruitment experience.
Use of AI Tools
AI tools may be used to support parts of the recruitment process (such as screening resumes and scheduling or organizing candidate information). Final decisions on all hiring steps are always made by our HR and management teams.
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