Legal Assistant, Labour, Employment and Human Rights (Bilingual)
Job Category : Legal Assistants

Requisition Number : LEGAL003181

Posted : August 27, 2026

Full-Time

Hybrid

Locations
Showing 1 location

Description
Permanent Position – Hybrid

Under general direction, the Legal Assistant provides high-level administrative and practice support to legal professionals within the Labour, Employment and Human Rights (LEHR) group. The role involves managing daily practice activities, coordinating schedules and deadlines, preparing legal documentation, and supporting client service delivery in a rapid-paced, deadline-driven environment.

This is a hybrid role with a required attendance of three (3) days on-site.

Hours of work are from Monday to Friday, 9:00 a.m. – 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet business and client needs.

Primary Responsibilities:

Practice & Calendar Management

Manage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearances

Monitor critical dates deadlines and ensure timely follow-up and filings

Maintain bring-forward systems and proactively track key milestones and deliverables

Coordinate logistics and materials for hearings, mediations, and client meetings

Liaise with legal professionals to prioritize tasks and adapt to changing deadlines

Document Production & Legal Support

Draft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filings

Prepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of Ontario (HRTO)

Ensure all documentation meet firm standards for accuracy, completeness, and formatting

Assemble books of documents, hearing briefs, and supporting materials

Draft routine correspondence and memoranda for review

Client & File Management

Coordinate conflict checks and open new client matters in accordance with firm policies

Maintain accurate and up-to-date client and matter information within firm systems





Organize and manage physical and electronic files, ensuring accessibility and compliance with recordkeeping standards

Communicate professionally with clients, opposing counsel, and third parties

Support client onboarding and ongoing file management processes

Billing & Financial Administration

Assist with time entry, billing preparation, and submission processes

Track and manage complex client billing requirements, including guidelines and rate structures

Review billing details for accuracy and completeness prior to submission

Liaise with Accounting and Billing teams to resolve discrepancies and support timely invoicing

Administrative & Operational Support

Coordinate meetings, travel arrangements, and related logistics

Handle correspondence, mail, courier services, and document management tasks

Utilize legal and firm software for case management, document automation, and e-discovery support

Collaborate with other legal assistants and administrative teams to ensure seamless support coverage

Perform additional administrative duties as required to support legal professionals and firm operations

Required Knowledge and Experience:

Completion of a recognized post-secondary Legal Assistant, Law Clerk, or related program preferred

Minimum of three (3) years of experience in Labour and Employment Law or Litigation

Demonstrated experience with Ontario court and tribunal processes, including HRTO procedures

Strong understanding of legal documentation, court procedures, and tribunal rules

Knowledge of Labour, Employment and Human Rights practices and processes

Familiarity with law firm systems, document management, and billing platforms





Working knowledge of Microsoft Office Suite and legal software applications

Must be bilingual in French

Excellent organizational and time-management skills with the ability to manage competing priorities

Strong attention to detail and commitment to accuracy

Proven ability to work independently while contributing to a collaborative team environment

Exceptional written and verbal communication skills

Strong client service orientation and professional judgment

Ability to handle sensitive and confidential information with discretion

Adaptability and willingness to learn new tools and technologies

Pay Range

$55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

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📌 Legal Assistant, Labour, Employment and Human Rights (Bilingual) (Quebec City)
🏢 Fasken
📍 Quebec City