Admin Assistant to the Associate Vice-President - (992278.11) Share this job as a link in your status update to LinkedIn.
Organizational Unit
University of Victoria -> VP Finance and Operations -> University Systems
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$66,568.00 - $73,649.00
Additional Posting Information
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
SL3
Employee Group:
Exempt Support Staff - Continuing
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
The salary range for this position is:
Recruitment range: $66,568 - $69,511 maximum starting salary is determined through knowledge, experience and internal equity.
Performance range: $73,649 salary range ceiling is available through annual performance increases.
Applications will be reviewed beginning August 31, 2026. The position will remain open until filled. Questions about the competition may be directed to Christine/[email protected]
Job Summary Mandate: To support the smooth and efficient functioning of the office by managing the AVP’s and senior leaders’ schedules, coordinating communications,



and facilitating administrative operations. The role acts as a point of contact between the AVP and other university staff, faculty, external stakeholders, and partners. Building and maintaining positive relationships is crucial.
Objectives: Provides administrative support to the Associate Vice-President
Delivers administrative functions of the office
Coordinates key priorities including: leadership retreats and planning initiatives, committee logistics, key professional development events, staff engagement events, and staff orientation programs
Coordinates administrative support meetings and shared projects/initiatives
Our normal business hours are 8:30 AM to 4:30 PM. This position may be required to provide off-hours support on an emergency or pre-scheduled basis.
Job Requirements This position requires a level of education, training, and experience equivalent to at least 3 years of office experience working within a complex organization and with senior leader(s).
Knowledge/Skills/Abilities: Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
Strong written and verbal communication skills for effective communication with various stakeholders, including students, faculty, staff, and external partners.




Strong time-management skills and an ability to manage calendars, schedule appointments, coordinate meetings, and keep track of various tasks.
Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and an aptitude for learning new software and systems.
Attention to detail for accurate documentation, record-keeping, and maintaining the integrity of communications and information.
Ability to refine and develop office processes.
Interpersonal Skills to interact with diverse populations of students, staff and faculty.
Versatile team player, willing to adapt to changes and challenges.
Ability to maintain confidentiality of information related to the organization and its employees.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here

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📌 Admin Assistant to the Associate Vice-President - (992278.11) (British Columbia)
🏢 University of Victoria
📍 British Columbia