Company Overview

Kerkhoff: Develop Build is an industry leader with over five decades of experience transforming communities through development and construction. We specialize in mixed use multifamily residential and commercial developments, using a mix of wood frame and concrete construction methods. Our mission over the next decade is to create value by developing environmentally and socially responsible communities that provide new homes for 1,000 families every year.

The Role

The Site Coordinator owns the flow of project information between the site team, the consultants, the subtrades and the client at University Heights, and keeps Procore accurate as the project record. You will distribute the project schedule and consultant field reports, track field report deficiencies through to closure with the responsible subtrades, maintain and issue the RFI log, record and distribute meeting minutes, coordinate access to occupied areas between the client and the subtrades, maintain the occupancy left behind list, and collect and enter labour timesheets. The role supports closeout, occupancy and turnover, and provides daily log photographs and final review backup to the Construction Safety Officer.

What You Will Do

- Distribute the project schedule and upload each revision to Procore.
- Distribute consultant field reports and upload them to Procore.
- Distribute consultant field report deficiencies and follow up with the responsible subtrades on Procore until each item is closed.
- Issue RFIs and distribute the RFI log weekly.
- Record and distribute meeting minutes and prepare the reports required for project meetings.




- Follow up on project closeout and track outstanding turnover documentation to completion.
- Coordinate access requests for occupied areas between the client and the subtrades.
- Maintain the occupancy left behind list and track each item to resolution.
- Collect labour team timesheets and enter them into Procore.
- Maintain daily log photographs, complete the final review and issue the backup required by the Construction Safety Officer.
- Maintain project files in Procore and SharePoint in accordance with company document standards.
- Support the Project Manager and the Site Superintendents with document control, permits, occupancy documents and turnover packages.

Experience

- Two or more years in a site coordination, document control or construction administration role, or an equivalent combination of education and experience.
- Working knowledge of Procore, including the schedule, RFI, daily log, punch list, inspections and timesheet modules.
- Proficiency with Microsoft Word, Excel, Outlook, Teams and SharePoint.
- Ability to read and interpret construction drawings, specifications and consultant field reports.
- Robust written communication for minutes, logs and distribution to consultants, subtrades and the client.
- Ability to work independently, prioritize competing deadlines and carry open items through to closure.
- Valid British Columbia driver licence and access to a reliable vehicle.
- Ability to work on an active construction site and comply with all site safety requirements, including the use of personal protective equipment.

Pay: $70,000.00-$85,000.00 per year

Work Location: In person

📌 Site Coordinator (Victoria)
🏢 Kerkhoff: Develop-Build
📍 Victoria