POSITION - Administrative Assistant

LOCATION - Calgary, AB

KEY RESPONSIBILITIES:

- General office administration including, answering the phone, distributing mail, processing outgoing mail and couriers, maintaining and ordering office supplies, filing, and other general office maintenance duties
- Provide high level customer service to tenants, contractors, brokers and other visitors to the office.
- Liaise directly with tenants in day to day general communications and in contentious situations.
- Accounts receivable and payable including summarizing and depositing cheques/keeping backups in the company drive, and assisting in the payable process.
- Annually, collect tenant satisfaction survey, tenant’s contact information and tenant’s insurance certificate.
- Tenant information updates and mailings including updating tenant occupant and contact detail on a database and using mail merge for tenant letters and notices.
- Provide assistance in updating the security manuals, assisting with bicycle room management.
- Distribute the monthly leasing/parking/building emergency evacuation/tenant warden reports.




- Assist in areas of leasing and property management as required .
- Provide administrative support to building operations and security.

REQUIREMENTS

- 1+ years experience in a real estate environment
- 2+ years previous Administrative experience
- Previous Accounts Receivables experience
- Previous Accounts Payables experience an asset

SOFTWARE

Microsoft Office Suite

OTHER

- Task oriented
- Excellent verbal and written communication skills.
- Adaptable, professional, and able to multitask.
- Resourceful, organized, and able meet tight deadlines.
- Solid attention to detail.
- Desire to take ownership and tackle challenges from start to finish.

Job Types: Full-time, Fixed term contract

Pay: $45,000.00-$48,000.00 per year

Experience:

- Accounts Receivable: 1 year (preferred)
- real estate: 1 year (preferred)
- Reception: 1 year (preferred)
- Administrative: 2 years (preferred)

Language:

- English (preferred)

Work Location: In person

📌 Administrative Assistant (Canada)
🏢 KPI.ca
📍 Canada