Internal Medicine, Max Rady College of Medicine

Rady Faculty of Health Sciences

Position number: 26051

Date posted: August 31, 2026

Job details

Research Coordinator - Tech 3 (AESES)

Revised Project Full-Time (Budget Funded)

Full-time:

Yes

Permanent:

No

Work schedule:

35/ Hour Week Monday - Friday 8:30 AM - 4:30 PM

Salary:

$23.13 to $33.29 per hour ($42,096.60 to $60,587.80 per annum)

Appointment Dates

September 28, 2026 to September 28, 2027

Trial/Probation period:

840 hours worked

For more information please contact: Michelle Priddle - [email protected]

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING REQUIRED:

- Bachelor's Degree in a related study area, including laboratory analysis techniques.
OR
- Completion of a Community College course in a related discipline with one years = directly-related experience.
OR
- High school completion with job-related options with a minimum of four years = directly-related experience.

EXPERIENCE:

- Minimum 1-4 years of experience coordinating or supporting clinical trials or health related research is required.
- Previous experience in interacting with patients, obtaining informed consent, participant recruitment and data management activities is required.
- Basic computing skills including ability to enter data into database.
- Proficient in Microsoft Office and research platforms such as REDCAP or electronic data capture systems.
- Strong organizational and time management skills with attention to detail.
- Ability to work both independently and as part of multidisciplinary team.
- Previous experience conducting research in a hospital or clinical setting is considered a strong asset.
- Experience with data cleaning is an asset.
- Experience with setting up research projects is an asset.
- Experience with research ethics applications is an asset.
- Familiarity with University of Manitoba grant management and reporting systems including EPIC and CONCUR is an asset.
- Experience with Accuro and PACT software preferred.
- An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

- Experience with job-related software such as Word/WordPerfect, Excel, Access, PowerPoint is required.
- Capable of learning and mastering current techniques is required.
- Effective communication skills, both verbal and written, are required.
- Ability to work effectively both independently and as a member of a team is required.
- Ability to train staff and students in techniques used in the workplace is required.
- Coordinate clinical trial activities, including participant screening, consent,



scheduling, and follow-up is required.
- Serve as the primary point of contact for participants regarding study-related procedures and logistics is required.
- Maintain accurate study records, source documentation, and electronic case report forms (eCRFs) is required.
- Ensure protocol adherence and support the reporting of adverse events and deviations as required
- Prepare and submit research ethics applications, amendments, and renewals is required.
- Liaise with investigators, sponsors, monitors, pharmacies, laboratories, and regulatory bodies is required.
- Assist with preparation for audits, monitoring visits, and inspections is required.
- Ensure compliance with GCP, institutional policies, and relevant regulatory guidelines (e.g., PHIA, TCPS2) is required.
- A satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB-RELATED QUALIFICATIONS:

- Some positions require incumbents to be bilingual (e.g. language laboratory).

Key responsibilities

Responsibilities:

Study Coordination and Participant Management:

- Screens clinic schedules, EMR, and referral lists to identify potential participants who may meet study eligibility criteria. Performs preliminary eligibility assessments in accordance with study protocols. (Daily)
- Coordinates participant visits, including scheduling research procedures, laboratory testing, imaging, and follow-up appointments to ensure adherence to study timelines. (Daily/Weekly)
- Obtains informed consent from eligible participants, ensuring comprehension of study procedures, risks, and rights. Documents consent according to regulatory and institutional requirements. (As required per study)
- Serves as a primary contact for participants, responding to questions, providing study instructions, and facilitating retention throughout the trial. (Daily)

Research Data Collection, Entry, and Quality Control:

- Collects study data from source documents (clinic notes, EMR, lab results, imaging reports) and ensures completeness and accuracy prior to entry. (Daily)
- Enters data into electronic data capture (EDC) systems, adhering to study-specific guidelines and timelines. (Daily)




- Performs ongoing data cleaning and quality checks, identifying discrepancies, resolving data queries with investigators or sponsors, and ensuring data readiness for interim and final analyses. (Weekly/Monthly)
- Maintains accurate and organized study records, including regulatory binders, source documents, and participant files. (Weekly)

Regulatory and Study Documentation Management:

- Prepares and maintains ethics submissions and amendments, coordinating with investigators to ensure timely approval of protocol changes and participant materials. (As needed)
- Assists with preparation of study start-up documents, including delegation logs, training records, SOPs, and feasibility questionnaires. (Per study start-up)
- Ensure regulatory compliance by maintaining study records in accordance with GCP, institutional guidelines, and sponsor requirements. (Ongoing)

Study Operations and Sponsor Coordination:

- Communicates with study monitors and sponsors, arranging monitoring visits, preparing study files for review, and participating in source document verification processes. (Monthly/Quarterly)
- Coordinates study logistics, including ordering supplies, tracking investigational products (if applicable), and preparing study kits and materials. (Weekly)
- Participates in team meetings, providing updates on enrollment, data status, study timelines, and emerging issues requiring investigator input. (Weekly)
- May be required to perform related duties not exceeding skills and capabilities as required.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [email protected] or (phone hidden). Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

📌 Research Coordinator - Tech 3 (AESES) (Canada)
🏢 University of Manitoba
📍 Canada