APPLY TO EDUCATION POSTING NUMBER: 4063383

The Nipissing-Parry Sound Catholic District School Board invites applications for the position of:

Secondary School Receptionist and Attendance Secretary

St. Joseph-Scollard Hall Catholic Secondary School

1.00 FTE Permanent, 10-Month Position

Effective Immediately

Reporting to the School Administrators, the Secondary School Receptionist and Attendance Secretary provides frontline reception, student attendance and general clerical support in a busy secondary school office. As a primary point of contact for students, parents/guardians, staff, visitors and community partners, the successful candidate will maintain accurate and confidential attendance information, support the Vice-Principals with attendance matters, work collaboratively with school office staff, and contribute to a professional, welcoming and well-organized school environment.

Key Responsibilities

- Serve as a primary point of contact for the school office by greeting and directing students, parents/guardians, staff, visitors and community partners and responding to telephone, email and in-person inquiries in a professional and welcoming manner.
- Operate the school telephone and public-address systems, communicate approved information, monitor visitors and follow established school safety, visitor-management and emergency procedures.
- Receive, review, verify and enter daily student attendance information, including absences, late arrivals, early departures and excused absences, using Board-approved systems.
- Retrieve and process attendance information received through voicemail, email, written notes and other approved methods; identify missing or inconsistent entries and follow up as required.
- Follow established safe-arrival and attendance procedures, including contacting parents/guardians regarding unexplained absences and issuing communications through approved systems.
- Process student admit and excuse information and maintain accurate records of student arrivals and departures throughout the school day.
- Prepare and maintain attendance reports, correspondence,



notes and supporting documentation for the Vice-Principals and other authorized staff in accordance with Board procedures and records-management requirements.
- Communicate relevant attendance information to students, parents/guardians, teachers, guidance staff and School Administrators, and refer recurring, unexplained or significant concerns to the appropriate Vice-Principal.
- Provide general clerical support, including preparing correspondence, reports and forms; filing; photocopying; scanning; document management; and processing mail, deliveries and courier materials.
- Provide clerical and administrative support to the Vice-Principals and work collaboratively with the Administrative Assistant and other school office staff to support daily office operations and provide coverage for routine reception, attendance and clerical functions.
- Assist with student registration, graduation, report-card distribution, school events, transportation inquiries and other seasonal school office activities as assigned.
- Maintain strict confidentiality and exercise discretion when handling student, staff and school information.
- Perform other related duties consistent with the position and assigned by the School Administrators.

Mandatory Qualifications & Skills

- Successful completion of a post-secondary certificate or diploma in Office Administration, Business or a related field, or an equivalent combination of education and relevant experience.
- A minimum of one (1) year of experience in a reception, clerical, customer-service or administrative support role.
- Proficiency with Microsoft 365 applications, including Word, Excel, Outlook and Teams.
- Strong organizational and time-management skills,



with the ability to manage competing priorities and respond to changing demands in a busy school office workplace.
- Demonstrated accuracy and attention to detail in data entry, record keeping and document preparation.
- Excellent interpersonal, written and verbal communication skills and a professional, service-oriented approach.
- Ability to respond to inquiries calmly, respectfully and efficiently and to refer matters appropriately.
- Ability to work independently within established procedures and collaboratively as a member of the school office team.
- Demonstrated discretion, professionalism and sound judgment when handling confidential information.
- Dependability, initiative and flexibility in supporting daily school office operations.

Preferred Qualifications

- Experience in a school, school board or other educational environment.
- Experience using Aspen, Edsby, SchoolMessenger or comparable student information and communication systems.
- Experience maintaining attendance or other confidential records and familiarity with secondary school office procedures.

Additional Posting Information:

Current compensation: $43,065 to $53,317 annually, prorated for the 10-month position, in accordance with the applicable collective agreement.

Vacancy Status: This posting is for an existing vacancy.

Artificial Intelligence: The Board does not use artificial intelligence or automated decision-making tools to screen, assess, or select applicants for this position.

Qualified applicants who wish to be considered for this position are asked to apply via Apply To Education posting number 4063383 . Applications will be received via Apply To Education until September 4, 2026.

Shawn Fitzsimmons

Chair

Paula Mann

Chief Executive Officer

The Nipissing-Parry Sound Catholic District School Board is committed to diversity and inclusion. Please contact our Human Resources Department via email at or via telephone at (phone hidden), ext. 31215 prior to the posting's closing date should you require any accommodation during the recruitment process.

📌 Secondary School Receptionist and Attendance Secretary (North Bay)
🏢 Nipissing-Parry Sound Catholic District School Board
📍 North Bay