Opal Hospitality Inc. is a growing multi-property hotel management company operating branded hotels across Canada and the United States.
The Role
Opal Hospitality is seeking an Accounts Payable Clerk to support the accounting function across our portfolio. This role is responsible for the accurate and timely processing of vendor invoices, expense coding, and payment preparation across our Canadian and US hotel properties.
All coding and classification must be performed in accordance with the Uniform System of Accounts for the Lodging Industry (USALI). The Accounts Payable Clerk will work closely with the Controller, the outsourced bookkeeping team, and hotel General Managers.
Responsibilities
Invoice Processing and Coding
- Log into vendor portals and systems to retrieve invoices across all properties
- Process vendor invoices accurately and in a timely manner
- Code all expenses in accordance with USALI department and account classifications
- Verify invoice details including amounts, tax, payment terms, and proper approvals
- Match invoices to purchase orders and receiving documentation where applicable
- Identify and resolve coding discrepancies before posting
Payment Preparation
- Prepare cheque runs and EFT payment batches for review and approval
- Ensure payments are processed on schedule and in accordance with vendor terms
- Ensure payment remittances are issued and up to date for all vendors
- Maintain organized records of all payments processed
Vendor Management
- Set up and maintain vendor records, including banking details and tax information
- Reconcile vendor statements and investigate discrepancies
- Respond to vendor inquiries regarding payment status
Reconciliation and Support
- Reconcile credit card transactions and employee expense reports
- Support month-end close by ensuring all payable activity is recorded, reconciled, and finalized by the 7th of the following month
- Maintain organized support files by property and by period
- Record activity in Nimble
Qualifications Required
- 1+ years of accounts payable experience in a hotel or hospitality environment
- Bachelor's Degree in Accounting, or related field.
- Working knowledge of USALI coding and departmental classifications
- Canadian accounting experience
- Attention to detail and accuracy in high-volume processing
- Proficiency in Excel
- Strong organizational skills with the ability to manage multiple properties and deadlines
- Clear written and verbal communication skills
Assets
- Experience with hospitality accounting systems such as Nimble, M3, Inn-Flow, or similar
- CPA (Ontario) or pursuing
- US hotel accounting experience
- Multi-property or multi-entity experience
- Post-secondary education in accounting, business administration, or a related field
Pay: $19.00-$23.00 per hour Expected hours: 16.0 – 24.0 per week
Benefits
- On-site parking
- Paid time off
Application question(s):
- Describe your accounting experience in hotel accounting and which brands you have worked with?