Administrative Assistant – Corporate Services

Annual Salary: $49, 289.85- $61,612.32 (commensurate with experience)

Permanent, Full Time

Start Date – As Soon as Possible (Existing Vacancy)

St. Joseph’s Health Centre is seeking an organized, detail-oriented, and collaborative Administrative Assistant – Corporate Services to provide administrative and program support across our Corporate Services division.

Reporting to the Director of Human Resources, the Administrative Assistant supports departments including Human Resources, Planning and Facilities, Communications, Finance, and Information Technology. This role works closely with Directors, and department leads to coordinate meetings, committees, projects, events, documentation, and corporate initiatives.

The successful candidate will demonstrate professionalism, discretion, confidentiality, and solid organizational skills, while supporting the Mission, Vision, and Values of St. Joseph’s Health Centre.

Key Responsibilities

- Provide administrative support to committees, working groups, directors and department leads.
- Coordinate meetings, including room bookings, invitations, catering, agendas, meeting materials, and minutes.
- Support corporate projects and initiatives through document coordination, tracking, communication, and follow-up.
- Assist with the planning and coordination of organizational events, celebrations, and departmental activities.
- Maintain accurate records, documentation and tracking related to corporate programs and initiatives.




- Provide administrative support for policy coordination, accreditation, risk management and strategic planning and reporting.
- Support QIP reporting, site and corporate scorecards, and other organizational reporting requirements.
- Assist with the communication and implementation of organizational projects and change initiatives.
- Track contracts, renewals and deadlines and coordinate internal review and approval processes.
- Provide administrative liaison with vendors as required.
- Support onboarding of new team members within Corporate Services departments.
- Provide ongoing administrative and program support to Corporate Services teams as required.

Qualifications

- Diploma in Business Administration, Office Administration, Administrative Assistant, or a related field; or an equivalent combination of education and experience.
- 1–3 years of administrative or program support experience, preferably in a health care, non-profit or public sector environment.
- Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Demonstrated ability to handle confidential and sensitive information with discretion.
- Strong attention to detail and accuracy.
- Proficiency with Microsoft Office applications and the ability to learn new systems and tools.
- Ability to work independently while collaborating effectively with leaders, committees, and colleagues.

📌 Administrative Assistant - Corporate Services (Greater Sudbury)
🏢 St. Joseph's Health Centre of Sudbury
📍 Greater Sudbury