Job Summary

We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! In this vital role, you will provide comprehensive administrative support to ensure the smooth operation of our office. Your energetic approach and excellent organizational skills will help manage daily tasks, coordinate communications, and support various departments.

This position offers an exciting opportunity for someone eager to contribute to a lively, fast-paced environment while honing their administrative expertise. The ideal candidate will be proactive, highly organized, and possess strong computer and customer service skills.

Responsibilities

- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
- Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents and records
- Provide exceptional customer support by responding promptly to inquiries via phone, email, or in person
- Assist with clerical duties such as proofreading documents, scheduling appointments, and coordinating meetings
- Support medical or dental office functions by managing patient or client files, handling appointment scheduling, and processing billing information




- Perform general office duties including photocopying, faxing, mailing, and inventory management

Requirements

- Proven office experience with solid organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Excellent computer skills including data entry, typing accuracy, and familiarity with multi-line phone systems
- Previous clerical experience in a customer service setting preferred
- Knowledge of front desk procedures, phone etiquette, filing systems, and general administrative tasks
- Ability to proofread documents thoroughly and support accurate recordkeeping
- Experience working in a medical or dental office environment is a plus but not required
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment

Join us to be part of a vibrant team where your administrative talents will make a real difference! We value energetic professionals who thrive on organization, customer service excellence, and supporting our daily operations. This paid position offers an engaging work environment where your skills will grow while contributing to our mission of providing outstanding service. Pay: $18.00-$20.00 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Administrative Assistant (Brampton)
🏢 Smart International Immigration Solutions
📍 Brampton