Our client, a skilled engineering firm, has an exciting opportunity for an Administrative Assistant, who will provide administrative, clerical, and reception services to ensure smooth day-to-day operations. This position is responsible for a range of administrative duties including front desk reception, meeting coordination, office supply management, document preparation, and supporting internal teams with formatting, editing, and document control. Diploma or certificate in Office Administration, Business, or a related field. ~2+ years of administrative experience in a professional office environment. ~ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Experience working in engineering, construction, or oil and gas industries. Familiarity with document control systems or engineering document workflows. Full Time.

Competitive

Salary.

Administrative Support

Prepare, edit, and format technical documents, reports, and presentations (Word, Excel, PowerPoint). Assist with document version control and organization of shared files and folders. Maintain structured and organized digital and physical filing systems. Support engineering and project teams with administrative tasks, such as calendar coordination,



printing/binding reports, and compiling submission packages. Take clear and accurate meeting minutes for internal engineering and project meetings.

Office Coordination

Coordinate office team builders, catering, and meeting arrangements as needed. Coordinate employee travel for site visits. Order and manage office supplies and maintain inventory levels. Maintain general tidiness and organization of common office areas.

Reception

Answer and direct incoming phone calls and manage general inquiries. Team members and senior leaders are caring and compassionate. As reflected in employee engagement surveys, people are treated well, and their work success and satisfaction is of utmost importance.

Employees are encouraged to take ownership of projects, from beginning to end. The firm values philanthropy, cares about the community, and contributes to charities and other humanitarian causes. Administrative Associate Administrative Coordinator Administrative Secretary Administrative Specialist Front Desk Receptionist Office Administrator Office Assistant Office Coordinator Office Manager Receptionist

📌 Administrative Assistants-Temp-Legal (Calgary)
🏢 The Hayward Group
📍 Calgary