The Moresby Group helps the largest companies in the world rapidly realize savings by renegotiating with their fragmented supplier bases, leveraging more than 2 million proprietary data points from 100,000+ previous negotiations. With $10 billion of negotiations executed in the last twelve months and services available in more than 150 countries across 15 industries, The Moresby Group leverages AI-powered analytics, elite human negotiators, and proprietary data intelligence to deliver audit-ready, documented results within one fiscal quarter. Role Overview

As an Administrative Coordinator, you’ll be the operational backbone for our negotiation team—ensuring projects run seamlessly, negotiators stay focused on high-value work, and nothing falls through the cracks. This isn’t traditional admin work. You’ll own calendars, set pace, analyze performance data, coordinate across stakeholders, and proactively solve problems before they become bottlenecks. What You’ll Do

Calendar &

- Workflow Ownership

Own negotiators’ calendars entirely: ensure schedules are tight, organized, and aligned with project KPIs

Proactively identify scheduling conflicts, capacity constraints, and efficiency gaps

Create and manage negotiation meetings with proper context, follow-up systems, and documentation

Supplier Engagement &

- Coordination

Professionally engage suppliers to identify the right decision-makers for negotiations

Manage multi-channel follow-up throughout each project

Navigate executive channels appropriately: knowing when to involve EAs, when to go direct,



and how to message at the right level both internally and externally

Schedule calls between supplier decision-makers and negotiators with precision

Maintain detailed, actionable records in our CRM (Close.io)

Pace Setting &

- Performance Analysis

Set and maintain the pace of supplier engagement and negotiation timelines

Proactively analyze KPIs related to supplier activities: response rates, negotiation cycle times, bottlenecks

Identify patterns and recommend process improvements to increase efficiency

Flag risks or delays early and coordinate solutions

Data &

- Strategic Research

Analyze historical spend data and pricing proposals in Excel to surface insights

Research supplier backgrounds, organizational structures, and strategic positioning

Extract and synthesize intelligence that informs negotiation strategy What We’re Looking For

Preferred: 3+ years supporting senior executives in a fast-paced environment

Operational excellence: You own complex calendars, manage competing priorities, and keep leaders focused on what matters

Proactive problem-solver: You see around corners, anticipate needs, and fix issues before they’re escalated

Executive communication skills:



You know how to message appropriately across levels, navigate EA relationships, and represent leadership professionally

Energized by pace, precision, and being close to the action

Comfortable working within EST business hours in a mostly fully remote setting Bonus Points If You Have

- Analytical mindset and comfort with Excel, CRM platforms (Salesforce, Close.io), or data tools
- Experience with tools like Slack and Google Workspace
- Systems thinking approach—you build processes, not just execute tasks
- Supported executives in consulting, private equity, or high-growth operational environments
- Managed complex stakeholder coordination or project timelines with multiple moving parts Environment &
- Perks

Direct Impact: Small, efficient team where your work visibly moves the needle

Comprehensive Benefits: Full benefits package + retirement savings match

Remote-First: Work from home within EST hours

- Toronto-based onboarding and quarterly team meetings

Annual Retreats: Close-knit team that values time together

Charitable Giving: We’ve donated $100K+ from the savings we generate The Moresby Group is an equal opportunity employer dedicated to fostering an inclusive, barrier-free work environment. We encourage all qualified candidates to apply. If accommodation is required during recruitment, contact our Talent team directly.

AI Disclosure: The Moresby Group may use artificial intelligence to assist in screening, assessing, or selecting applicants for this position.

📌 Administrative Coordinator (Mississauga)
🏢 The Moresby Group
📍 Mississauga