Administrative Officer – Part Time – Flexible Hours

Overview

If you are looking for an energetic creative environment, and are a multi-tasker, who is obsessed with attention to details this job may be for you. The successful candidate will be performing a variety of administrative functions, from bookkeeping to general admin tasks essential to running an efficient office. We’re open to meeting individuals who have bookkeeping experience and/or might have additional clients.

This position offers an exciting opportunity to contribute to a local magazine’s success while developing your skills. Depending on your skill set, this role may be transformed into a full time position for the person who can contribute more in a magazine production environment.

The successful candidate must have a positive outlook toward Winnipeg and be willing to embrace the Fanfare brand identity of promoting the best places. Join us as an Administration Officer and become a key player in an organized, productive environment that fosters a positive workplace culture built on respect and teamwork!

Job Summary The role includes the following tasks:

Processing Payments – Accounts Payable and Accounts Receivable: A/P: review bills to ensure payments due are current, process invoices and cheques for payment. A/R: processing e-transfer and credit card payments, generating A/R reports, generating statements to clients for overdue accounts and occasional client calls. Bank deposits as needed.

Processing Payroll – In partnership with Payworks, maintain payroll and corresponding G/L entries in QB.

Preparing Paperwork for advertising contracts and assisting with client coordination

Managing Records – Entering all ad sales contracts into database software – ACT,



and Excel and maintaining organized filing system

Managing Magazine Distribution - Coordinating, recording and servicing distribution of magazines from printer to distribution sites/partners, including coordinating courier.

Communicating/Customer Service – Generating customer service letters, mass emails as needed to assist with client relations

Managing mail – Daily monitoring of incoming and outgoing mail, coordinate courier pickups/drop offs as needed.

Managing office space – General office space maintenance includes purchasing/restocking of essential supplies. (toner, paper, etc.)

Qualifications

- Proven experience in office administrative roles with a strong understanding of office procedures.
- Experience in basic accounting procedures, including bookkeeping and payroll processing
- Education in book-keeping/accounting/finance
- Excellent Knowledge of accounting software – Quick Books.
- Proficient in all aspects of Microsoft Office
- Excellent communication skills with a keen eye for detail and organizational efficiency.
- Able to maintain a high level of accuracy and confidentiality
- Analytical in nature, problem solver and creative thinker
- Clear and professional communication skills

This role is best suited to a person who makes precision a priority, can offer creative solutions, and has an interest in business. Ad contract record keeping, A/R, A/P, and distribution functions all require accuracy. This position is essential to daily operations and the well-being of the company.

Application Question(s)

What is your legal status in Canada?

How many years of administration work experience do you have?

How many years of experience using Quick Books do you have?

Pay: $17.00-$19.00 per hour

Work Location: In person

📌 Administrative Officer (Winnipeg)
🏢 Fanfare Magazine Group
📍 Winnipeg