Data Input Clerk / Administrative Support Hiring in Halifax, Nova Scotia

Location: Halifax, NS

Work Arrangement: Full-Time, Onsite

Pay Rate: $18.00 per hour

Employment Type: Contract / Full-Time

Schedule: Monday to Friday, business hours

Start Date: Immediate / As soon as possible

About the Opportunity

Stafingo is currently seeking a Data Input Clerk / Administrative Support professional for a client in Halifax, Nova Scotia.

This is an excellent opportunity for a detail-oriented administrative professional who enjoys working with data, records, documentation, and routine administrative processes. The successful candidate will support a large-scale data-entry and document-processing initiative associated with the implementation of a new online database system.

The role will involve entering and validating client information that was not transferred during a previous system migration, as well as supporting the preparation and reissuance of professional certification documents.

The ideal candidate will be highly organized, accurate, dependable, comfortable working with computer systems, and able to follow established procedures while exercising sound judgment when handling administrative requests.

Key Responsibilities :

Data Entry & Records Management

- Enter client and certification information accurately into an online database system.
- Review source documentation and transfer information from legacy records into the new system.
- Validate entered information for completeness, consistency, and accuracy.
- Identify missing, inconsistent, or potentially incorrect information and escalate issues when required.
- Maintain accurate electronic and paper records in accordance with established procedures.
- Perform data verification and quality-control activities to minimize errors.
- Process a high volume of records while maintaining strong attention to detail and productivity.
- Update client records as required and ensure information is properly documented.

Certificate & Document Processing

- Support the preparation and reissuance of professional certificates and identification cards.
- Review existing certification records and identify documents requiring updates.
- Process documentation according to established policies, procedures, and regulatory requirements.
- Ensure certificates and identification documents contain accurate information.
- Maintain appropriate records of documents processed and issued.
- Assist with document tracking, filing, scanning, and electronic record management.

Administrative Support

- Prepare, organize, and file correspondence, forms, reports, and other administrative documents.




- Respond to routine inquiries by telephone, email, or in person.
- Direct more complex inquiries to the appropriate individual or department.
- Assist with general office administration and records management.
- Maintain organized electronic and physical filing systems.
- Prepare routine reports, spreadsheets, lists, and administrative summaries.
- Assist with photocopying, scanning, printing, document preparation, and distribution.
- Distribute internal/inter-office correspondence and documentation as required.
- Maintain office supply inventories and assist with ordering or replenishment.
- Support petty cash and basic administrative financial activities where required.
- Assist with expense claims and related administrative documentation.
- Perform other administrative and clerical duties as assigned.

Required Qualifications :

- Grade 11 education or equivalent combination of education, training, and experience.
- Approximately two years of related administrative, clerical, data-entry, records-management, or office experience , or an equivalent combination of training and experience.
- Robust computer literacy and ability to learn and navigate online database systems.
- Excellent data-entry accuracy and attention to detail.
- Strong organizational and time-management skills.
- Ability to follow established policies, procedures, acts, rules, and regulations.
- Ability to exercise sound judgment when determining the appropriate method for completing routine assignments.
- Strong written and verbal communication skills.
- Qualified and courteous customer-service skills.
- Ability to handle confidential and sensitive information appropriately.
- Ability to work independently under general supervision as well as collaboratively within a team.
- Strong ability to prioritize and manage multiple administrative tasks.

Preferred Qualifications : The following would be considered assets:

- Previous experience with high-volume data entry.
- Experience working with databases, records-management systems, or online information systems.
- Experience with data migration, data cleansing, or data validation.
- Experience processing certificates, licenses, registrations, identification documents, or other regulated records.




- Previous government, regulatory, professional association, or public-sector experience.
- Experience working with Microsoft Office, particularly Excel, Word, Outlook, and Teams .
- Experience handling confidential client or regulatory information.
- Previous experience in a customer-facing administrative environment.

Key Skills

- Data Entry & Validation
- Records Management
- Document Processing
- Administrative Support
- Microsoft Office
- Database Administration
- Data Quality & Accuracy
- Filing & Document Control
- Customer Service
- Attention to Detail
- Time Management
- Confidential Information Handling
- Regulatory/Policy Compliance
- Written & Verbal Communication

What We’re Looking For: The successful candidate will be someone who:

- Takes pride in producing accurate, high-quality work .
- Can comfortably handle repetitive, high-volume data-entry activities without sacrificing attention to detail.
- Learns new systems and processes quickly.
- Follows established procedures while using good judgment when exceptions arise.
- Is dependable, punctual, and professional.
- Communicates clearly and respectfully with colleagues and members of the public.
- Can work effectively in a fully onsite environment .
- Is comfortable working with confidential records and sensitive information.
- Can manage competing priorities and meet established deadlines.

Work Environment : This is a full-time onsite position in Halifax, Nova Scotia . The successful candidate will work in a professional office environment and collaborate with internal teams to complete data-entry, document-processing, and administrative activities.

Why Join This Opportunity?

This role offers the prospect to contribute to an important system modernization and records-management initiative while gaining valuable experience in a structured, professional environment.

You will play a key role in ensuring that historical records are accurately transferred into a contemporary database and that important certification documentation is processed accurately and efficiently.

How to Apply

If you are an organized, detail-oriented administrative professional with strong data-entry skills and an interest in contributing to a significant records and system modernization initiative, we encourage you to apply.

Please apply to the job posting directly or send your resume to [email protected] for immediate consideration.

Stafingo is an equal opportunity employer. We thank all applicants for their interest; however, only candidates selected for further consideration will be contacted.

📌 Clerk (Halifax Regional Municipality)
🏢 StafinGo
📍 Halifax Regional Municipality