Executive Assistant

Contract Type: 1-Year Fixed-Term Contract

As Soon As Possible The Executive Assistant serves as a trusted partner, managing complex schedules, facilitating communication, coordinating critical projects, and anticipating organizational needs with discretion, sound judgment, and exceptional attention to detail. Prepare, edit, and maintain Microsoft Word documents

Record detailed meeting notes and perform accurate, high-volume typing

Prepare and submit travel and expense reports through Concur

Initiate and maintain payment of invoices, purchase requisitions, and purchase orders through SAP

Collect and compile reports, correspondence, data, and business materials

Coordinate document reviews, editing, and approvals

Coordinate domestic and international travel arrangements and accommodations

Prepare travel documentation and visa applications

Minimum 3 years of Executive Assistant experience in a rapid-paced and complex environment, preferably within the legal sector

Advanced Microsoft Office skills,



including Word, Excel, and PowerPoint

Ability to work flexible schedules supporting multiple regions

Occasional travel may be required

Experience with SAP and Concur preferred Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English and in French the individual’s skill sets, experience and training;

office location and other geographic considerations;

The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).

📌 Executive Administrative Assistant Needed Immediately (Toronto)
🏢 Vaco by Highspring
📍 Toronto