Job Summary The Senior Executive Assistant that will be responsible for providing personal and confidential administrative support to the CEO of the Rural Coordination Centre of BC (RCCbc). This new, full-time position will be a part of the newly created Organizational Stewardship Team that is responsible for helping to shape the evolving federated network. ~ The Senior Executive Assistant acts as a critical link between the CEO and various external groups and partners.

The Senior Executive

Assistant will support successful day to day operations of the Stewardship Node and work closely Organizational Stewardship Director to support strategic plans and Node activities.

Network Summary

Led by rural physicians, the Rural Coordination Centre of BC (RCCbc) is a network that improves the health of rural people and communities across British Columbia. We cultivate relationships and networks, facilitate rural health discussions, coordinate rural health projects, create learning opportunities for rural healthcare practitioners, advocate for a healthy rural British Columbia, stimulate rural health research, and develop healthcare leaders. Funded primarily by the Joint Standing Committee on Rural Issues, our network partners include healthcare providers, healthcare administrators, community members, policymakers, educators, researchers, and non-profit and business leaders.

The Senior Executive

Assistant to the CEO, RCCbc functions as a confidential liaison with internal and external partners, utilizing solid communication, professionalism and problem-solving skills and demonstrating an understanding of their needs. Ensures CEO is prepared, oriented and able to move through priorities without avoidable administrative friction. Enables and supports the CEO to work effectively by providing timely, proactive and high quality administrative and operational support.

Anticipates issues and emerging needs,



helping the CEO and leadership team stay ahead of priorities rather than simply responding to requests Triages incoming email correspondence, exercising judgment as to whether matters require urgent attention and/or background information must be acquired immediately. Anticipates issues and emerging needs, helping the CEO and Stewardship Node team stay ahead of priorities. Helps with the development of shared tools, workflows, meeting preparation, information flow, coordination, follow-up, and tracking of next steps.

Drafting, editing, synthesizing, organizing materials, coordinating multi-document packages, and preparing materials for senior conversations, committees, boards, or external partners. Schedules and coordinates (in person and virtual) Board and Node meetings on their behalf, ensuring attendees receive all materials/information required to participate, rooms and catering are booked (as required), etc. Assist with the preparation of agendas, materials, follow-up, decision flow, and helps facilitate next steps across programs, teams, and external partners.

Draft and format meeting minutes and maintain accurate governance records. Ensures meetings are not isolated events, but connected to preparation, decisions, follow-through, and ongoing work. Support high-level conversations by ensuring the right people, materials, context, and follow-up are in place.





Coordinates and books complex travel arrangements for the CEO and members of the Stewardship Node Manage corporate credit card reconciliation, expense claims, etc. Supports the management of the RCCbc physician network, working collaboratively to coordinate regular workplan meetings for RCCbc physician leads, taking meeting minutes and following up on any action items. Develops and fosters relationships with key internal and external partners necessary to build networks and support projects.

Travel, as required. Education, Training and Experience ~Post-secondary education in Business Administration or equivalent combination of education and progressively responsible executive administrative experience. ~ Familiarity with the healthcare system and experience working with physicians an asset. ~ Lived experience in rural BC an asset. Ability to maintain role clarity while still being willing to step in where needed to help the node function well.

Asks thoughtful and appropriate questions to clarify priorities, expectations, and potential risks. Demonstrated knowledge and ability to work with diverse populations, incorporating diverse perspectives, values, and approaches into planning. Advanced with databases, MS Office (particularly Word, Excel, and PowerPoint), email, and the internet.

Proficient in using office productivity, collaboration and AI tools where appropriate. Using sound judgment in how these tools are used where confidentiality or sensitive organizational material is involved. Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.

Demonstrated knowledge of rural BC and understanding of challenges for booking travel in these areas.

Node Office: Hybrid or remote option dependent upon location. RCCbc offers a competitive benefits package which includes participation in the Municipal Pension Plan.

📌 Executive Administrative Assistant Needed Immediately (Abbotsford)
🏢 Rural Coordination Centre of BC (RCCbc)
📍 Abbotsford