About Vantage

Vantage Commodities is a trader-led lumber firm based in Vancouver. We're a small, focused team that values sharp execution and clear thinking.

The Role

We're looking for a sharp, highly organized Executive Personal Assistant to support our Managing Director. This is a high-trust, high-ownership role—you'll be embedded in the day-to-day operations of both the business and the executive's personal life. You'll own the CEO's schedule, keep the office running smoothly, and handle everything from onboarding new hires to booking travel to picking up dry cleaning.

If you thrive on variety, move fast, and take pride in making things run without being asked twice, this role is for you.

This is a replacement role with a target start date of September 3rd. We're looking for someone who wants to grow with the company long-term.

You'll be interviewed by our current EA, and her read on your personality and working style carries a lot of weight in our decision. We're a small team and this role is highly visible. We need someone who gels well with the people around them, not just someone who can do the job on paper.

What You'll Do

Executive Support

Own and manage the Managing Director's calendar end-to-end—scheduling, prioritizing, and protecting his time

Coordinate personal tasks including dry cleaning, dog walking, errands, and personal appointments

Plan and organize personal events, vacations,



and travel logistics

Office Administration

Keep office operations organized and running efficiently day-to-day

Manage and organize company documents, files, and records

Handle invoicing and basic financial administration tasks

HR & People

Support the hiring process for the office end-to-end—posting roles, screening candidates, scheduling and conducting interviews

Lead onboarding for new hires—coordinate paperwork, equipment, and first-day logistics

Events & Scheduling

Plan and execute company events, team gatherings, and client-facing functions

Manage logistics for both work and personal events from start to finish

What We're Looking For

Exceptionally organized with strong attention to detail

Personable and easy to be around—you'll be working closely with the CEO and interacting with staff, clients, and vendors daily

Discreet and trustworthy—you'll be handling sensitive personal and business matters

Proactive and self-directed; you don't wait to be told what needs doing

Strong written and verbal communication skills

Comfortable and competent with computers and picking up new tools quickly

Previous experience as a PA, EA, or office administrator is a solid asset but not a requirement

Able to adapt quickly between professional and personal tasks without missing a beat

Work Location: In person

📌 Executive Personal Assistant (Vancouver)
🏢 Vantage Lumber
📍 Vancouver