VITA COMMUNITY LIVING SERVICES/MENS SANA

Human Resources Coordinator

Providing Safety, Practicing Respect, Promoting Community

WE ARE VITA!

VITA is a non-profit organization providing supports and services to individuals with a developmental disability and or Mental health challenge. Our staff make a difference in the lives of our members’ everyday.

OPPORTUNITY

We are hiring a Human Resources Coordinator to join our team. This full-time position is an opportunity to put your knowledge and technical skills to work on a variety of high value people related tasks in a unionized environment.

Under the direction of the Human Resources Training & Development Manager, the Human Resources Coordinator will provide day-to-day administrative duties for all Human Resources related activities. This position will support the HR department to ensure that HR processes such as hiring, payroll, onboarding & orientation, HRIS and record keeping, benefits administration, health & safety, MCCSS compliance tracking, training and labour relations) are running smoothly.

WHY VITA?

We love supporting the community we serve! At VITA, we believe that positive, happy, and healthy people have a passion for life and bring that energy to their work. No matter what your specialty or experience, your unique contributions will make a difference.

Our culture blends various backgrounds, experiences, and perspectives. We believe it is not about fitting into our culture; it is about adding value to our workplace through expertise, fresh ideas, and perspectives.

We cannot wait to see what you will bring!

THE ROLE:

1. Records and Administration: Maintain physical and electronic employee files, update the Human Resources Information System (HRIS), process employee status changes and Employee Action Forms (EAF), prepare and update employee contracts, transfers letters, accommodation documentation and approved leaves records. Track and monitor work permits and expired contracts.

1. Events and Communication:



Help coordinate staff engagement activities, performance review schedules and assisting with HR communications.

1. Employee Support: Serve as the first point of contact for staff inquiries regarding company policies and procedures, advantages enrollment, payroll questions, employment verification requests, LMS support, and creating Tektonic tickets to suspend, activate or deactivate employee VITA accounts.

1. Compliance and Training: Track mandatory training records, monitor certifications or safety requirements, and assist with MCCSS audit preparations.

1. Labour Relations and Union: File and track grievance forms, taking detailed minutes of meetings, assist with scheduling investigation/grievance/outcome meetings.

1. Legal Support: Photocopy Lawyer Packages and prepares Invoices for Lawyers requests, compile and submit confidential employee documents/records to external legal counsels for advice and consultations.

1. Other projects and duties as assigned by HR Manager, HR Director and Chief HR Officer.

WHAT YOU BRING:

- Completed diploma/degree in Human Resources Management required.
- Working towards or in possession of the CHRP designation is an asset.
- Current member of the HRPA or related Provincial Body is an asset.
- Minimum of 2-years HR experience required.
- Minimum 1-year experience using an HRIS, experience with ADP an asset.
- Strong understanding of various employment related legislations (ESA, 2000, OH&SA;, Human Rights, WSIB and Labour Relations).
- Proficiency in Microsoft Office, advanced skills in Word and Excel.




- Ability to maintain confidentiality and handle confidential information with diplomacy and tact.
- Ability to work in a fast-paced environment.
- Excellent communication skills, both oral and written.
- Effective time management, organizational and presentation skills.

NICE TO HAVE:

- Experience in a Non-Profit Organization.
- Experience working in a unionized environment.
- Ability to work with individual with disabilities.
- Valid driver’s license.

WHAT’S IN IT FOR YOU? At VITA we care about each other, reaching our potential and making a difference in our communities. So, we thrive on being creative and fostering a thoughtful and committed work culture.

- Comprehensive benefits package.
- Employee Assistance Program.
- GoodLife Fitness Corporate Membership Benefits.
- Flexible work/life balance options.
- Remote work flexibility.
- Pension Plan.
- Paid Vacation, Sick Time and Lieu time.
- Ability to make a difference and lasting impact.
- Opportunities to perform challenging work in a dynamic and cooperative culture.

Additional Information: We know through experience that different ideas, perspectives, and backgrounds foster a stronger and a more collaborative work environment. VITA strives to create a workplace that reflects the community we serve and where everyone feels empowered to bring their authentic self to work.

VITA is an equal opportunity employer and a Safe Space organization that embraces diversity, whether it be disability, age, ethnicity, colour, religion, language, gender, gender identity, sexual orientation, nation origin and all other differences that makes everyone unique.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), VITA will provide accommodation, accessible formats and communication supports for the interview upon request.

While we thank all applicants, only those under consideration will be contacted for an interview. No telephone calls please.

Job Type: Full-time

📌 HR Coordinator (Toronto)
🏢 Vita Community Liv Serv
📍 Toronto