HUMAN RESOURCES SPECIALIST / FRONT DESK COORDINATOR

Company: Mindspire Solutions Inc.

Location: Mississauga, Ontario

Job Type: Full-Time, In-Person

Compensation: $3,500 per month

Start Date: As soon as possible

POSITION OVERVIEW

Mindspire Solutions Inc. is seeking a professional, presentable, and well-organized Human Resources Specialist with at least one year of relevant HR or recruitment experience . The successful candidate will manage recruitment, coordinate interviews, support employees, maintain HR records, and oversee front-desk operations.

KEY RESPONSIBILITIES

- Manage recruitment for sales representatives and other company positions .
- Create job postings and advertise vacancies on recruitment platforms.
- Review applications, screen candidates, and conduct initial interviews.
- Schedule and coordinate virtual and in-person interview sessions .
- Maintain professional communication with candidates throughout the recruitment process.
- Prepare offer letters, employment documents, onboarding materials, and HR correspondence.
- Conduct employee onboarding and orientation.
- Maintain accurate and confidential employee records.
- Track attendance, leaves, performance reviews, and probationary periods.
- Support management with employee relations, workplace policies, disciplinary matters, and performance management.
- Assist with payroll and benefits administration by maintaining accurate employee information.
- Manage the front desk , welcome visitors, answer calls, and respond to general inquiries.
- Coordinate appointments, meetings, office schedules, and company activities.




- Keep the reception area and workplace professional and organized.
- Perform other administrative and HR-related duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

- Minimum one year of experience in human resources, recruitment, or a related role.
- A diploma or degree in Human Resources, Business Administration, or a related field is preferred.
- Must be professional, presentable, confident, and approachable .
- Strong understanding of recruitment, interviewing, onboarding, and employee documentation.
- Excellent written and verbal English communication skills.
- Strong organization, time management, and multitasking abilities.
- Ability to manage front-desk responsibilities professionally.
- Proficiency in Microsoft Office, email, calendars, and recruitment platforms.
- Ability to handle confidential information with discretion.
- Knowledge of Ontario employment standards is an asset.
- Must be available to work in person at our Mississauga office .
- Must be prepared to start as soon as possible .

COMPENSATION AND BENEFITS

- Compensation: $3,500 per month
- Probationary period: Three months
- Immediate joining benefit: Paid parking
- Following successful completion of the three-month probationary period, the employee may become eligible for company benefits, including:
- Paid time off
- Medical insurance
- Other advantages offered under company policy

IDEAL CANDIDATE

- The ideal candidate is dependable, professional, presentable, and highly organized . They must be comfortable managing both HR and front-desk responsibilities and capable of independently coordinating recruitment for sales and other company positions.

📌 Human Resources Specialist (Mississauga)
🏢 Mindspire Solutions
📍 Mississauga