KYC / Back Office Operations Analyst

Location: Montreal, Canada

Duration: 12–18 Months

Work Arrangement: Onsite for the first 2 months; thereafter, up to 2 days/week remote, subject to manager discretion

Experience: 2+ Years

Employment Type: Contract

Working Hours:

- Standard working hours may occasionally require flexibility to support activities outside normal business hours.
- The consultant may be required to start as early as 9:30 AM to provide coverage for activities occurring after 5:00 PM.

Job Summary: We are seeking a detail-oriented KYC / Back Office Operations Analyst to support client and counterparty setup, maintenance, documentation, reconciliations, tax certifications, and payment-related activities within a financial institution.

The ideal candidate will have approximately 2 years of experience in a financial institution , preferably within Back Office Operations, Securities Settlement, Client Onboarding, KYC, or related functions . This role requires strong organizational skills, attention to detail, and the ability to manage multiple time-sensitive activities while collaborating with Front Office, KYC, Tax, Compliance, and other internal teams.

Key Responsibilities:

- Finalize the setup of new counterparties in the in-house KYC system and ensure data is accurately maintained in the local counterparty database.
- Set up and maintain counterparties in trading systems, including Back Office and Front Office applications, as required.
- Review daily reconciliations to identify and resolve inconsistencies in client data and status across local application systems.
- Onboard newly created clients to electronic platforms for confirmations and statements.
- Maintain client user access and process address changes by researching issues and coordinating with the KYC team, including cases identified through returned mail.




- Close client files and accounts in downstream systems when they are no longer required, after confirming there is no remaining activity.
- Prepare, reconcile, and monitor the expiration of Patriot Act certificates .
- Coordinate with Front Office teams and Compliance contacts to track certificates and obtain updated documentation when required.
- Obtain and process Tax Certifications, including W-8 and W-9 forms .
- Capture and validate tax certification information in internal applications and communicate invalid or incomplete documentation to WRMs/Sales teams.
- Troubleshoot application-related tax certification issues and act as a liaison with the Tax Department.
- Collect and process Prime Brokerage documentation , including Forms 150, 151, and Form 1 to Schedule A (F1SA).
- Set up, maintain, and validate USD Fed Wire transfer templates within the bank's payment system.
- Ensure appropriate documentation is procured, maintained, updated, and available within bank systems for reference and verification.
- Complete all mandatory training and maintain the knowledge and competency required for the role.
- Provide coverage outside standard business hours when necessary to support business activities.

Required Qualifications:

- Bachelor's degree or equivalent university education.
- 2+ years of experience within a financial institution , preferably in:
- Back Office Operations
- Securities Settlement
- KYC / Client Onboarding
- Client Data Management
- Banking Operations
- Strong knowledge of Microsoft Office, particularly Excel .
- Excellent organizational and prioritization skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines under time pressure.
- Robust verbal and written communication skills in English.
- Ability to work independently while being an effective team player.
- Self-motivated with a proactive approach to problem solving.

📌 KYC / Back Office Operations Analyst (Montreal)
🏢 EnableIT
📍 Montreal