Legal Administrative Assistant

A Toronto law firm is seeking a Legal Administrative Assistant with approximately one to three years of law-firm experience. Previous litigation experience is preferred.

This is a junior administrative position supporting an initial group of approximately five lawyers, most of whom are junior. The number of lawyers supported may decrease once another assistant returns from leave.

Responsibilities

- Managing lawyers’ calendars, appointments and deadlines.

- Scheduling meetings, calls, examinations and other commitments.

- Monitoring, organizing and managing email correspondence.

- Preparing, reviewing and sending client accounts.

- Opening, maintaining and closing electronic and physical files.

- Formatting, proofreading and finalizing correspondence and other documents.

- Coordinating document delivery, filing and general administrative requirements.

- Maintaining organized records and ensuring matters are followed up on promptly.

- Providing day-to-day administrative support and assisting with other tasks as required.

Qualifications

- Approximately one to three years of administrative experience within a law firm.





- Previous experience supporting litigation lawyers is preferred.

- Strong organizational, scheduling and time-management skills.

- Excellent attention to detail.

- Clear and qualified written and verbal communication skills.

- Comfortable managing competing priorities and supporting multiple lawyers.

- Strong proficiency with Microsoft Office and legal document-management and billing systems.

- Reliable, responsive and able to work effectively within a team.

This is strictly an administrative role and does not include law-clerk, substantive legal or billable responsibilities.

Work Arrangement

The successful candidate will work in the office five days per week initially. Following successful completion of the probationary period, the position will transition to a hybrid schedule permitting up to two remote-working days per week. Hybrid flexibility may be introduced earlier for someone who is performing well and has demonstrated the ability to manage the role independently.

📌 Legal Assitant (North York)
🏢 Minted Search Group
📍 North York