Office Administrator

Bodyline Auto Recyclers is looking for a dependable, organized, and self-motivated Office Administrator to join our team.

This position is ideal for someone who enjoys staying busy, takes pride in organization, and is comfortable managing their workload without constant direction. Our office is fast-paced, and this role balances accounting, administration, customer and driver interaction, and general workplace support.

We are looking for someone who notices what needs to be done, follows tasks through to completion, and stays ahead of paperwork and account issues.

Key Responsibilities

Accounts Payable & Administration

- Enter supplier invoices and accounts payable accurately and on time.
- Reconcile statements and identify missing invoices, credits, payments, or discrepancies.
- Follow up with suppliers and customers regarding account concerns and missing documentation.
- Maintain organized filing and accounting records.
- Search for and verify purchase orders as required.
- Become familiar with regular customer and supplier accounts and billing practices.

Accounts Receivable & Billing

- Run aged receivable reports and follow up on overdue accounts.
- Monitor unresolved balances and ensure they continue to receive attention.
- Communicate professionally with customers regarding payments and account questions.
- Process point-of-sale payments, close invoices, bill sales, and verify accuracy.
- Process returns appropriately.
- Prepare and send customer statements.

Driver & Delivery Administration

- Check in drivers throughout the day.
- Review paperwork and ensure invoices, credits, payments, and balances are processed correctly.
- Resolve missing or incorrect documentation with drivers and staff.
- Ensure paperwork is complete before transactions are finalized.

Software & Systems Training will be provided for:
- Sage 50 / Simply Accounting
- Powerlink / Hollander

Previous accounting software experience is an asset, but accuracy, organization,



and the ability to learn new systems are most significant. Workplace Organization & Staff Lunches

Everyone contributes to maintaining a clean and organized workplace. This position will also include:

- Keeping office, filing, and shared areas organized.
- Assisting with basic office and kitchen cleaning.
- Planning simple weekly staff lunches and grocery lists.
- Picking up and putting away groceries and workplace supplies.
- Preparing staff lunches using proper food-handling practices.
- Completing dishes, kitchen cleanup, and sanitation after meals.
- Monitoring kitchen supplies and advising management when items need replenishing.

The ideal candidate will be comfortable moving between administrative duties and practical workplace tasks throughout the day. Hours & Scheduling

Monday to Friday | 9:00 a.m. – 5:00 p.m.

Specific hours may be somewhat negotiable for the right candidate. Flexibility is important, as there may occasionally be a need to stay later for deadlines or adjust hours based on staffing and business needs.

Guaranteed hours will remain available provided the employee is willing and available to work the agreed schedule and assist with operational needs when required. Hours will start on the lower end and increase following the training period.

What We Are Looking For The successful candidate will be:

- Highly organized, dependable, and punctual.
- Detail-oriented and comfortable working independently.
- Able to prioritize and manage multiple responsibilities.
- Qualified when communicating with customers and suppliers.




- Confident asking questions when something does not look right.
- Able to recognize when an account or task needs further attention.
- Comfortable learning new software and procedures.
- Willing to help coworkers and contribute to the overall operation.
- Able to minimize personal distractions during the workday.
- Positive, approachable, and committed to completing work properly.

The Person Who Will Thrive Here This role is best suited to someone who enjoys responsibility and variety. One part of the day may involve entering invoices and reconciling statements, while another may include helping drivers, following up on accounts, preparing billing, organizing paperwork, or preparing staff lunch.

Attention to detail is extremely important. We need someone who does not allow paperwork, receivables, credits, or unresolved questions to pile up.

The right person naturally thinks, “What still needs to be finished?” rather than waiting to be told what to do next.

If you enjoy organization, problem-solving, variety, and taking ownership of your work, this is a great opportunity to become an important part of the Bodyline Auto Recyclers team.

Pay: $19.00-$25.00 per hour

Expected hours: 20.0 – 40.0 per week

Application question(s)

- This position includes accounting and administrative duties such as entering invoices, reconciling statements, following up on overdue accounts, processing payments, and resolving discrepancies. What experience do you have with these responsibilities, and which accounting or office software have you used?
- This is a varied role that includes traditional office duties as well as helping with driver paperwork, workplace organization, grocery pickup, and preparing simple staff lunches. Are you comfortable with all aspects of the position, and is there anything listed that you would not be willing or able to do?

Work Location: In person

📌 Office Administrator (Canada)
🏢 Bodyline Auto Recyclers
📍 Canada