Job Summary

We are seeking a dynamic and organized Office Administrator/Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will handle a variety of administrative tasks, manage front desk operations, and support daily office functions with enthusiasm and efficiency.

Your proactive approach and excellent communication skills will help keep our office running smoothly and foster positive experiences for clients, staff, and visitors alike.

Responsibilities

- Greet visitors and clients warmly, providing exceptional customer service at the front desk and over the phone
- Manage multi-line phone systems, screen calls, take messages, and direct inquiries appropriately
- Perform data entry tasks accurately using Microsoft Office applications and Google Workspace tools
- Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents
- Handle clerical duties such as photocopying, scanning, proofreading documents, and preparing correspondence
- Assist with scheduling appointments, coordinating meetings, and managing calendars for staff members




- Maintain office supplies inventory and place orders as needed to ensure smooth operations
- Schedule training sessions, maintain training logs

Qualifications

- Proven experience in an administrative or clerical role within an office environment
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry software
- Excellent organizational skills with keen attention to detail; ability to multitask efficiently
- Outstanding phone etiquette with experience managing multi-line phone systems
- Prior experience in customer service roles demonstrating professionalism and effective communication
- Knowledge of filing systems, proofreading techniques, and general office procedures
- Experience working in a medical or dental office setting is a plus but not required
- Demonstrated ability to handle confidential information discreetly and responsibly

Join us in creating a welcoming environment where professionalism meets efficiency! This paid position offers an exciting chance to develop your administrative skills while supporting a vibrant team dedicated to excellence. Pay: $19.55-$25.00 per hour

Language

- English (required)

Work Location: In person

📌 Office Administrator/Receptionist (Pickering)
🏢 HALAL FINE FOODS
📍 Pickering