Montcrest Asset Management — Toronto | Full-time, permanent Reports to the Chief Executive Officer The Office Manager is responsible for overseeing office operations, administrative functions, property coordination, IT liaison activities, and executive support. This role ensures the productive day-to-day functioning of the office while supporting multiple business branches, including development, property management, and corporate leadership.

Office

Administration & Maintenance Manage inventory of office and kitchen supplies, as well as tracking of employee vehicles and office equipment/assets Act as the key liaison with building management, including administration of lease obligations, parking arrangements, and rent-related matters Oversee office maintenance, including coordinating repairs, preventative maintenance, and office improvements Coordinate meetings and company events, including scheduling, catering, logistics, and preparation of required documentation and materials Maintain oversight of company hardware, software, licensing, and subscriptions Administer tenant-related documentation, including leases, insurance records, correspondence, notices, payment records, and supporting materials Oversee rent collection processes, maintain rent rolls, and monitor outstanding balances Coordinate utility account setup and disconnections as required Maintain up-to-date site photos and ensure timely collection and filing of vendor reports (e.g., security, pest control, maintenance inspections, and related services)



Support development projects with application submissions, including preparing correspondence, completing required forms, and processing application fees Review submission materials to ensure compliance with municipal requirements Coordinate site visits, track required deliverables, and obtain parcel registers Provide direct administrative support to the Vice President, Development, on an as-needed basis Manage corporate social media accounts, including content development and publishing across platforms such as LinkedIn, Instagram, and YouTube Monitor digital channels, respond to inquiries, and maintain engagement standards Support maintenance of the corporate website and organization of internal media and asset libraries Coordinate corporate events, including planning, logistics, and vendor management Liaise with external public relations firms and oversee deliverables Support executives with personal expense management and payment processing Coordinate travel arrangements, accommodations, and scheduling of meetings and appointments Assist with ad hoc requests and special projects as assigned Diploma or Degree in Business Management or Administration, or similar program Experience in real estate industry or related field is considered an asset Skilled in the use of Microsoft Word, Outlook, PowerPoint, and Excel G-licensed driver with own vehicle for transportation Montcrest head office, 1131A Leslie Street, Toronto — in office 5 days per week This role may require some travel to appropriately complete relevant managerial tasks;

📌 Office Coordinator Part Time (Mississauga)
🏢 Montcrest Asset Management
📍 Mississauga