Montcrest Asset Management — Toronto | Full-time, permanent

Reports to the Chief Executive Officer About the role The Office Manager is responsible for overseeing office operations, administrative functions, property coordination, IT liaison activities, and executive support. This role ensures the efficient day-to-day functioning of the office while supporting multiple business branches, including development, property management, and corporate leadership. What you'll do

Office Administration & Maintenance

Manage inventory of office and kitchen supplies, as well as tracking of employee vehicles and office equipment/assets

Act as the key liaison with building management, including administration of lease obligations, parking arrangements, and rent-related matters

Oversee office maintenance, including coordinating repairs, preventative maintenance, and office improvements

Coordinate meetings and company events, including scheduling, catering, logistics, and preparation of required documentation and materials

Banking

Perform routine banking functions, including cheque deposits and release of holds

Prepare purchase orders and review invoices for accuracy and processing Information Technology

Serve as the primary point of contact between the company and external IT service providers

Conduct first-level troubleshooting to minimize downtime and maintain team productivity

Review, validate, and approve IT invoices, including dispute resolution where necessary

Maintain oversight of company hardware, software, licensing, and subscriptions Non-Residential Fund Property Management

Coordinate maintenance and ensure all properties are maintained in positive working conditions





Administer tenant-related documentation, including leases, insurance records, correspondence, notices, payment records, and supporting materials

Oversee rent collection processes, maintain rent rolls, and monitor outstanding balances

Prepare and issue tenant notices (e.g., notices of entry, late payment, default, and termination)

Coordinate utility account setup and disconnections as required

Liaise with external property management providers to support preparation and execution of management agreements

Maintain up-to-date site photos and ensure timely collection and filing of vendor reports (e.g., security, pest control, maintenance inspections, and related services) Development Team Support

Support development projects with application submissions, including preparing correspondence, completing required forms, and processing application fees

Review submission materials to ensure compliance with municipal requirements

Track timelines and coordinate with consultants and stakeholders

Prepare comment response matrices and manage submissions through City submission systems

Coordinate site visits, track required deliverables, and obtain parcel registers

Provide direct administrative support to the Vice President, Development, on an as-needed basis Marketing & Communications (Montcrest)





Manage corporate social media accounts, including content development and publishing across platforms such as LinkedIn, Instagram, and YouTube

Monitor digital channels, respond to inquiries, and maintain engagement standards

Support maintenance of the corporate website and organization of internal media and asset libraries

Coordinate corporate events, including planning, logistics, and vendor management

Liaise with external public relations firms and oversee deliverables Executive Support

Support executives with personal expense management and payment processing

Coordinate travel arrangements, accommodations, and scheduling of meetings and appointments

Assist with ad hoc requests and special projects as assigned What you bring

Diploma or Degree in Business Management or Administration, or similar program

Experience in real estate industry or related field is considered an asset

Skilled in the use of Microsoft Word, Outlook, PowerPoint, and Excel

Possess effective communication skills, both written and verbal

Excels in a fast-paced and dynamic environment and enjoys new challenges

Demonstrates excellent organizational and time management skills

Committed to providing exceptional client service

Punctual and dependable

Positive and outgoing attitude

Ability to work effectively with others

Fast learner with a keen eye for detail

G-licensed driver with own vehicle for transportation Location & hours

Montcrest head office, 1131A Leslie Street, Toronto — in office 5 days per week

This role may require some travel to appropriately complete relevant managerial tasks; access to a vehicle is required

📌 Office Manager (Mississauga)
🏢 Montcrest Asset Management
📍 Mississauga