POSITION SUMMARY The Purchasing Specialist provides operational support to the Purchasing Department by maintaining accurate purchasing records, following up with suppliers, processing approved purchase orders, and supporting material and delivery tracking. The role works closely with the Purchasing Manager and internal departments to help ensure materials, documentation, and purchasing information are accurate and available when required.

KEY RESPONSIBILITIES

- Purchase materials, parts, equipment, and consumables based on operational and project requirements.

- Prepare and manage purchase orders and maintain accurate purchasing information within the ERP system.

- Obtain and compare supplier quotations based on price, quality, availability, and delivery requirements.

- Communicate and negotiate with suppliers regarding pricing, lead times, deliveries, and purchasing issues.

- Monitor open purchase orders and proactively address shortages, delays, backorders, and discrepancies.

- Support supplier sourcing and identify alternative products or vendors where required.

- Coordinate with internal departments to confirm purchasing requirements, priorities, and delivery expectations.

- Monitor supplier performance and escalate significant quality, delivery, or service concerns to the Purchasing Manager.

- Assist with resolving receiving, invoice, pricing, quantity, and purchase-order discrepancies.

- Support the Purchasing Manager with supplier reviews, cost-saving initiatives, inventory planning, and other purchasing activities.

QUALIFICATIONS AND EXPERIENCE

Required

- Post-secondary education in Business Administration, Supply Chain Management, Purchasing, Procurement,



or a related field is preferred; equivalent experience may be considered.

- 3–6 years of experience in purchasing, procurement, supply chain, inventory management, or a related role.

- Experience working directly with suppliers and managing purchase orders is preferred.

- Experience with customs documentation, cross-border shipping, and container shipments is considered an asset but is not required.

- Strong Microsoft Office skills, particularly Excel and Outlook.

- Working knowledge of purchase orders, supplier quotations, inventory information, product specifications, and delivery requirements.

- Ability to review and compare supplier pricing and purchasing information.

Assets

- Experience in a manufacturing, construction, fabrication, or project-based environment is considered an asset.

- Experience with ERP systems; Epicor experience is considered an asset.

TECHNICAL SKILLS

Required

- Strong organizational and time-management skills with the ability to manage multiple purchasing priorities simultaneously.

- Strong supplier communication and relationship-management skills.

- Ability to negotiate routine pricing and purchasing terms while recognizing when issues require management involvement.

- Strong analytical and problem-solving skills when reviewing pricing, delivery, inventory, and supplier information.





- High level of accuracy and attention to detail.

- Ability to identify purchasing risks, material shortages, or delivery concerns and proactively recommend solutions.

- Strong interpersonal skills with the ability to work effectively across departments.

- Ability to work independently while operating within established purchasing policies and approval authorities.

WORKING CONDITIONS

- Work environment: Office

- Schedule: 8:00 AM – 4:30 PM

- Travel: Minimal to no regular travel expected.

Company Incentive Programs

- Annual Bonus: Eligible for annual bonus program, currently targeted at 20%, subject to company performance, individual performance, and applicable plan terms.

- Health and Dental Benefits: Eligible for a competitive health and dental benefits package through Manulife following 90 days of employment, subject to plan terms and conditions.

- Retirement Savings Plan: Eligible to participate in the company retirement savings plan through Manulife following 1 year of employment. Company matching begins at 2% and increases based on years of service, subject to plan terms and conditions.

Pay: $75,000.00-$80,000.00 per year

Benefits

- Dental care

- Discounted or free food

- Extended health care

- Life insurance

- In office gym

- On-site parking

- Paid time off

- RRSP match

Application question(s)

- Are you legally authorized to work in Canada?

- What are your salary expectations for this role?

- How many years of experience do you have preparing architectural drawings and technical documentation in a commercial, industrial, or construction environment?

Work Location: In person

📌 Purchasing Specialist (Leamington)
🏢 South Essex Fabricating
📍 Leamington